Bookkeeper Assistant

Richmond, VA - USA

Monthly Salary: Not Disclosed

Posted on: 3 hours ago

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

Summary

We are seeking a detail-oriented and organized Bookkeeper Assistant to support our dynamic team in the cosmetics industry. This role is essential in maintaining accurate financial records ensuring compliance with accounting standards and contributing to the financial health of a fast-paced innovative company. As a Bookkeeper Assistant you will play a pivotal role in managing day-to-day bookkeeping tasks including accounts payable and receivable general ledger maintenance invoice processing and financial reporting. Your work will directly support strategic decision-making budgeting and audit readiness helping us maintain transparency and operational excellence. With a strong focus on accuracy confidentiality and efficiency you will collaborate closely with finance and operations teams to ensure seamless financial workflows in a growing cosmetics brand environment.

Responsibilities

Process and verify vendor invoices purchase orders and receipts for accuracy and compliance
Maintain and reconcile accounts payable and accounts receivable ledgers
Assist in preparing monthly financial statements including balance sheets income statements and cash flow reports
Support the preparation of budgets and financial forecasts in coordination with senior finance staff
Ensure timely and accurate processing of employee expense reports and reimbursements
Reconcile bank and credit card statements with accounting records on a regular basis
Assist in managing general ledger accounts and maintaining chart of accounts integrity
Support year-end audits and tax preparation by organizing and retrieving financial documentation
Digitize and maintain financial records using cloud-based accounting software (e.g. QuickBooks Xero)
Collaborate with internal teams to resolve discrepancies and improve financial processes

Requirements

Requirements:

Associates or Bachelors degree in Accounting Finance or a related field (preferred)
12 years of experience in bookkeeping accounting or financial administration
Proficiency in QuickBooks Online or similar cloud-based accounting platforms
Strong understanding of double-entry bookkeeping GAAP principles and financial reporting standards
Excellent attention to detail and high level of accuracy in data entry and record keeping
Ability to manage multiple tasks efficiently in a fast-paced environment
Strong organizational and time management skills with the ability to meet deadlines
Proficient in Microsoft Excel (including pivot tables VLOOKUP and formulas)
Familiarity with inventory and cost of goods sold (COGS) tracking in retail or manufacturing environments (a plus)
Knowledge of financial compliance and data security best practices
Ability to work independently and as part of a collaborative team

Additional Information

This position may require occasional overtime during month-end and year-end close periods.
Remote or hybrid work options available depending on location and business needs
Opportunities for professional development and career advancement within the finance function

Benefits

Competitive salary based on experience and location
Comprehensive health dental and vision insurance coverage
401(k) retirement plan with company match
Paid time off (PTO) and paid holidays
Remote or hybrid work flexibility
Professional development stipend and career advancement opportunities
Employee wellness programs and mental health support
Access to industry-leading accounting tools and training resources
Incentive bonuses tied to performance and company goals

Required Skills:

Requirements: * Associates or Bachelors degree in Accounting Finance or a related field (preferred) * 12 years of experience in bookkeeping accounting or financial administration * Proficiency in QuickBooks Online or similar cloud-based accounting platforms * Strong understanding of double-entry bookkeeping GAAP principles and financial reporting standards * Excellent attention to detail and high level of accuracy in data entry and record keeping * Ability to manage multiple tasks efficiently in a fast-paced environment * Strong organizational and time management skills with the ability to meet deadlines * Proficient in Microsoft Excel (including pivot tables VLOOKUP and formulas) * Familiarity with inventory and cost of goods sold (COGS) tracking in retail or manufacturing environments (a plus) * Knowledge of financial compliance and data security best practices * Ability to work independently and as part of a collaborative team Additional Information * This position may require occasional overtime during month-end and year-end close periods. * Remote or hybrid work options available depending on location and business needs * Opportunities for professional development and career advancement within the finance function

This is a remote position. Summary We are seeking a detail-oriented and organized Bookkeeper Assistant to support our dynamic team in the cosmetics industry. This role is essential in maintaining accurate financial records ensuring compliance with accounting standards and contributing to the f...