Management Analyst
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Job Location:
Washington, AR - USA
Yearly Salary:
$ 85447 - 162509
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Summary
The Management Analyst position is located in the Administrative Office of the U.S. Courts (AO) Department of Administrative Services (DAS). DAS provides a broad range of services to support the Judiciary including human resources budget and financial management facilities and security and acquisition management services.
The Administrative Office of the U.S. Courts Department of Administrative Services (DAS) Office of the Associate Director (AD) is seeking an experienced Management Analyst to join its team. The DAS ADs office is responsible for the strategic planning coordination and program assessment of DAS; providing policy and Judicial Conference committee support and coordination; and managing the department level budget and human resources. This position reports to the Associate Director in the DAS.
The Management Analyst provides a wide range of administrative and operational support to the AD the Chief of Staff (COS) and the AD office team. The incumbent moves quickly with the changing environment manages multiple priorities and is committed to regularly acquiring new skills and knowledge to strategically support the offices processes projects programs events and initiatives.
The ideal candidate is deeply organized thinks in workflows and logic proactively identifies and addresses inefficiencies and works effectively under pressure and is able to work both independently and collaboratively in a team setting.
The duties of the position include but are not limited to:
- Providing a full range of high-level confidential administrative and executive support to the AD COS and ADs office staff.
- Managing confidential and executive correspondence documents reports and other materials submitted to the Associate Director for review and approval including tracking reviewing and processing correspondence documents and reports to ensure final materials are accurate complete and compliant with AO guidelines.
- Managing the ADs calendar including scheduling meetings preparing and compiling meeting materials and developing and maintaining long-term calendar planning.
- Monitoring incoming mail email and phone calls and routing inquiries to the appropriate staff or AO offices for further action.
- Serving as a liaison between the AD and other AO executives and staff and assisting the AD by promoting communication and information sharing while safeguarding confidentiality and exercising discretion.
- Coordinating the development and update of talking points briefing notes and other materials for presentations at meetings and conferences.
- Making travel arrangements for the AD COS and other AD office staff including developing detailed travel itineraries compiling materials for travel-related meetings and completing travel authorizations and expense reports.
- Developing in coordination with the AD office team and others office protocols and procedures and developing and maintaining an AD office procedures manual.
- Managing the AD offices purchase cards keeping appropriate records of obligations requisitions reconciliations purchases and payments; and reviewing and processing monthly invoices.
- Developing and maintaining financial tracking mechanisms to track spending obligations services requested expenses etc.
- Planning and providing logistical supports for meetings training and other ADs sponsored events.
- Developing and maintaining information for the DAS SharePoint online site.
- Monitoring maintaining and ordering office furniture equipment and supplies and serving as the ADs office move coordinator.
Conditions of employment
CONDITIONS OF EMPLOYMENT
- All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection withdrawal of an offer of employment or dismissal after being employed.
- Selection for this position is contingent upon completion of OF-306 Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue) non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center Employment of non-citizens/. For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States please refer to Form I-9 Employment Eligibility Verification.
- All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
- New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify including your rights/responsibilities visit new AO employees are required to identify a financial institution for direct deposit of pay before appointment.
- You will be required to serve a trial period if selected for a first-time appointment to the Federal government transferring from another Federal agency or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
- If appointed to a temporary position management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.
Qualifications
Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification Compensation and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.
Specialized Experience: Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience is demonstrated experience providing direct support to an executive-level manager and strong understanding of technology systems and software.
Education
This position does not require education to qualify.
Additional information
The AO is an Equal Opportunity Employer.
Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Experience:
IC
Key Skills
- Active Directory
- Customer Service
- End user
- Access Points
- Deskside Support
- Windows
- SCCM
- Troubleshoot
- User Accounts
- Desktop
- PC
- Backup
- Setup
- hardware
- Technical Support
