Administrative Officer

Personnel Administration and Management
Directs the personnel management program for the service overseeing and/or performing the full range of personnel management and administration functions. Acts as the liaison with Human Resources Management Service (HRMS) concerning personnel-related matters. Provides advice and assistance to managers and staff concerning Federal and VA personnel processes and procedures. Assists managers and staff in projecting staffing needs writing position descriptions preparing performance plans and appraisals processing training requests and drafting disciplinary and adverse actions. Reviews analyzes and interprets incoming requests recommends appropriate action or suggests appropriate alternatives based on knowledge of internal operations VA personnel policies budgetary constraints and work priorities. Recognizes problems that require HRMS intervention or correction. Delegates orientation for new staff. Keeps managers informed of the status of on-going personnel actions. Provides advice on solving complex personnel-related problems

Budget/Financial Management
Collaborates with the Service Chief to provide for the budgeting and financial management of Facility Support Service. This includes budget formulation justification and execution; fiscal management; and financial reporting. Briefs the Service Chief of schedules and data requirements. Participates with Facility Support Service managers/section chiefs as well as other medical center management staff in reviewing service needs plans and goals to develop budget data and justification for review and approval. Assists in preparation of budget package. Assists in the development of response to questions from leadership regarding budget issues. Directs execution of approved budget. Monitors balances and status of projects and recommends reprogramming of funds as needed.

Procurement/Contracting
Manages procurement and contracting services for Facility Support Service. This may include preparing procurement requests evaluating proposals for work acting as a Contracting Officers Technical Representative (COTR) for procurements and/or maintaining procurement and contracting records. Manages contracting and procurement for small procurements that require varying approaches. Collaborates with Contracting/Acquisition staff in the preparation of contracts to secure adequate resources to facilitate operations to include determining appropriate costs performing costs analysis soliciting bids writing sole source justifications and communicating both orally and in writing with contractors. Prepares and reviews purchase order for supplies and non-expendable property such as medical equipment utilized in the delivery of patient care as well as furnishings for administrative and clinical areas office automation equipment etc.

Administrative Management
Provides for the overall administrative management for Facility Support Service. This may include interpreting administrative policies developing or implementing local policies defining administrative requirements and/or providing advice to Facility Support Service management on related issues. Performs administrative management requirements for Facility Support Service. Applies new policies provides advice on requirements maintains administrative systems and prepares administrative paperwork.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory qualification and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday; 8:00am - 4:30pm
Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Ad-hoc.
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD012380 and PD012500
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Qualifications

To qualify for this position applicants must meet all requirements by the closing date of this announcement 02/09/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-5 and for a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

GS-07 Administrative Officer

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: develops knowledge and skill in applying analytical and evaluative techniques to the identification consideration and resolution of issues or problems of a procedural or factual a developmental capacity develops knowledge to perform assignments involving qualitative and quantitative analytical techniques and develops skill in conducting interviews with supervisors and employees to obtain information about organizational missions functions and work procedures. OR
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have one (1) full year of graduate level education OR superior academic achievement. OR
• Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education as described above.

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: applying analytical and evaluative techniques to the identification consideration and resolution of issues or problems of a procedural or factual nature management and organization including administrative practices and procedures common to organizations such as those pertaining to areas of responsibility channels of communication delegation of authority routing of correspondence filing systems and storage of files and records using qualitative and quantitative analytical techniques such as: literature search; work measurement; task analysis; productivity charting; determining staff to workload ratios; organization design; space planning; development and administration of questionnaires; flowcharting of work processes; graphing; and basic statistical measures. OR
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a masters or equivalent graduate degree OR two (2) full years of progressively higher level graduate education leading to such a degree OR LL.B. of J.D. OR
• Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education as described above.

Required Experience:

Unclear Seniority