Executive Assistant
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Job Location:
Mountain View, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
At ASAPP our mission is simple: deliver the best AI-powered customer experiencefaster than anyone else. To achieve that were guided by principles that shape how we think build and execute. We value customer obsession purposeful speed ownership and a relentless focus on outcomes. We work in tight skilled teams prioritize clarity over complexity and continuously evolve through curiosity data and craftsmanship.
We are a team of problem solvers who thrive in fast-paced environments love collaborating with great talent and approach every day like its Day 1. Were a globally diverse team with hubs in New York City Mountain View Latin America and Indiaembracing both hybrid and remote work to bring the best minds together wherever they are. If youre driven by continuous learning rapid pivots and the challenges of building in a high-growth startup wed love to talk. This is more than a jobits a journey.
We are currently in search of an Executive Assistant based in Mountain View to primarily support our CEO as well as select members of the leadership team. This role will also help create and maintain a great day-to-day experience for our MV employees by providing operational support and contributing to an inclusive and safe workplace environment.
What youll do - Executive Assistance
- Own and proactively manage the CEOs calendar as well as calendars for select leadership team members ensuring focus on top priorities and effective time allocation
- Act as the primary gatekeeper for the CEOs time by triaging and prioritizing incoming requests and communications while coordinating needs for selected leaders.
- Coordinate complex internal and external meetings across multiple stakeholders and time zones including scheduling agendas and follow-ups.
- Partner closely with the CEO on weekly planning leadership meetings offsites and key company events providing additional support to selected leadership members as needed.
- Manage end-to-end travel logistics for the CEO and selected leaders (flights accommodations ground transportation detailed itineraries) and quickly adapt to changes.
- Prepare and submit accurate timely expense reports via Ramp for the CEO and supported leaders.
- Serve as a liaison between the CEO selected leadership team members employees and external partners maintaining clear and professional communication
- Handle highly sensitive and confidential information with exceptional discretion and judgment
- Demonstrate strong critical thinking and decision-making skills with the ability to independently problem-solve navigate ambiguity and act resourcefully.
- Maintain a high level of availability responsiveness and reliability in a fast-paced dynamic environment.
What youll do - General Office Support
- Greet and assist customers candidates and visitors to the MV office
- Maintain office security by following safety procedures and controlling access via answering incoming phone calls
- Serve as the point of contact for vendors (e.g. janitorial food/beverage repairs) regarding daily office maintenance and events
- Partner with People and IT teams to assist with new employee seating assignment and desk setup
- Maintain mailroom and office supplies and keep the office stocked with food snacks and pantry supplies.
What youll need
- At least two years of experience as an Executive Assistant in a fast-paced environment supporting a C-suite member
- Heavy calendar travel and meeting planning experience
- Proven ability to successfully balance and prioritize multiple tasks and projects simultaneously
- Ability to anticipate the needs of leadership members before and during each workday
- Excellent judgment while handling highly confidential information
- Excellent written and verbal communication skills
- Strong emotional intelligence self awareness and professional maturity
- Excellent Mac skills
- Experience with Google Calendar and Google Meet video conferencing
- Experience organizing company events (preferred not required)
$70000 - $120000 a year
ASAPP is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin disability age or veteran status. If you have a disability and need assistance with our employment application process please email us at emailprotected to obtain assistance. #LI-AG1 #LI-Onsite
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Improve customer experience and radically increase CX performance at the same time. This AI-Native® software platform provides AI-driven predictions on what agents should and do throughout each interaction and increasingly automates routine tasks before, during, and after the conversa ... View more
