Case Manager

• Manage judges cases by: calendaring cases and case-related actions; examining all documents submitted in actions assigned to their judges to determine if they conform with the Rules of the Court and the procedures of the Clerks Office and the individual judge; monitoring the filing of documents and timely responses to judicial orders; arranging and setting dates and times for court proceedings; and monitoring case progression to include preparing and analyzing reports on judges caseloads and keeping chambers informed of case status.
• Prepare docket process and serve filings orders and other case events as needed; perform quality control on all case-related information and events.
• Process appeal-related documents and events.
• Review information relating to pending cases to ensure that all records and reference material adhere to judicial orders Rules of the Court and procedures of the Clerks Office and are available for use by the judge counsel and the public. Retrieve files scan photocopy and certify court documents as needed.
• Confer with counsel acting as a liaison between the Clerks Office judges counsel and the public. Schedule courtroom proceedings. Serve as the main source of information for counsel and the public on the status of cases the Rules of the Court and the procedures of the Clerks Office and chambers to ensure that cases proceed smoothly and efficiently. Address telephonic inquiries. Provide training to counsel as needed.
• Compute deadlines for case activity in accordance with the judges orders or Rules of the Court. Prepare and transmit filings ready for judicial action to chambers in a timely manner. Assist in preparing correspondence and proposed orders as needed.
• Maintain and store physical court files documents samples and exhibits and oversee the return storage or destruction of such items as appropriate per the Rules of the Court procedures of the Clerks Office or judicial order. Maintain access to confidential documents for appropriately authorized counsel government agencies members of the Clerks Office chambers staff and judges.
• Notify supervisor of any unusual circumstances that may require immediate or remedial action.
• Prepare courtrooms for use attend court proceedings and assist with the orderly flow of court proceedings. Record court proceedings and create logs of proceedings and participants. Process and maintain exhibits. Swear witnesses. Call the calendar. Perform jury trial functions as needed. Ensure that recording and videoconferencing equipment is in working order and notify the appropriate staff of any issues. Maintain storage of court proceeding recordings. Arrange for court reporters as needed.
• Process orders for transcripts and recordings and maintain CM/ECF access to transcripts. Assists transcribers to ensure accurate transcription of court proceedings.
• Provide any necessary Case Manager functions for judges while sitting by designation in another court.
• Perform other related duties as needed.

Conditions of employment

• Applicants must be U.S. citizens or lawful permanent residents seeking U.S. citizenship.
• The selected candidate will be subject to an FBI fingerprint check as a condition of employment and may be subject to periodic updates.
• Employees are required to use Electronic Funds Transfer (EFT) for payroll direct deposit.
• Employees are required to adhere to the Code of Conduct for Judicial Employees which is available for applicants to review on the US Courts website.
• Work is performed in an office setting and in a courtroom. Some lifting may be required to set up equipment for courtroom proceedings. Lifting is required for occasional boxing of files.

Qualifications

• High school diploma or equivalent and two years of general experience. General experience is progressively responsible clerical office or other work that indicates the possession of or the ability to acquire the particular knowledge and skills needed to perform the positions duties. Education above the high school level may be substituted for required general experience on a year for year basis.
• Two years of specialized experience. Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules regulations directives or laws and involve the routine use of specialized terminology and automated software and equipment for word processing data entry or report generation. Such experience is commonly encountered in law firms legal counsel offices banking and credit firms educational institutions social service organizations insurance companies real estate and title offices and corporate headquarters or human resources/payroll operations.
• Excellent oral and written communication skills.
• Ability to communicate effectively with judges counsel and other court staff.
• Excellent customer service skills.
• Proficient in use of personal computer electronic mail and other software applications.
• Proficient in typing and use of word processing software.
• Excellent organizational skills and the ability to prioritize and respond to multiple demands and strict deadlines.
• Ability to work independently as well as collaboratively as part of a team.
• Ability to think logically and solve problems.
• Ability to maintain confidentiality handle sensitive information and use sound ethics and judgement.

• Bachelors degree from an accredited college or university in a field closely related to the subject matter of the position.
• Prior courtroom experience and use of courtroom technology.
• Experience in using the federal courts electronic case management system CM/ECF.