Administrative Assistant to Directors of Academic Curriculum and Career and Vocational Programs

Full Year Position. This posting may be used to fill one or more openings during the 2026-2027 school year should it be necessary.

Position Purpose

The Administrative Assistant provides high-level administrative and operational support to the Director of Academic Programs and the Director of Career & Vocational Technical Education (CVTE). This position supports the effective coordination of academic vocational Freshmen Exploratory Program and English Learner (EL) programming while serving as a key point of contact for staff students families and external partners.

Recommended Minimum Qualifications

Education Training and Experience:

• High School Diploma required or GED advanced education preferred; Two to three (2-3) years of

general administrative experience or related field preferred; Experience supporting senior-level

administrators in a public school or district setting

• Familiarity with Massachusetts public education systems exploratory programming CVTE or EL

programming

• Fluency in Spanish Portuguese or Kiche highly preferred
  
  Knowledge Skills and Abilities
• Strong organizational time-management and multitasking skills
• Excellent written and verbal communication skills
• Ability to manage confidential information with discretion
• Proficiency with Microsoft Office and/or Google Workspace applications
• Ability to work collaboratively with administrators teachers students families and external partners
• Discretion strong organizational skills and the ability to manage multiple priorities in a dynamic school

environment.

Essential Job Functions:

Administrative & Executive Support

• Provide day-to-day administrative support to the Directors including calendar management scheduling meeting coordination preparation of agendas correspondence and meeting minutes
• Screen route and respond to communications (phone email mail) with discretion and professionalism
• Maintain confidential records files and documentation related to academic vocational and EL programs
  
  

Academic CVTE & Freshmen Exploratory Program Support

• Support administrative operations related to curriculum instruction Freshman Exploratory process professional development and vocational programming
• Maintain and monitor grades records and rosters for the freshman exploratory process including shop

rotations shop selections data student counts and schedule updates

• Maintain student and teacher accounts in Go2CTE and ASPEN during the Freshmen Exploratory Process .
• Draft and distribute communications to students and families related to exploratory placements and shop assignments
• Attend relevant trainings related to freshmen exploratory programming or CVTE initiatives as needed
  
  

English Learner (EL) Program Support

• Assist with administrative operations for English Learner programs including organizing and maintaining student records
• Support ACCESS testing logistics and documentation
• Prepare and distribute EL placement reclassification and family communication materials in coordination with ESL staff and administrators
  
  

Operational Financial & Personnel Support

• Prepare purchase orders track invoices reconcile accounts and submit documentation to the Business Office in accordance with district procedures
• Process stipends tuition reimbursements addenda and other personnel-related documentation
• Assist with scheduling interviews maintaining professional development records and other hiring-related administrative tasks
  
  Communication & Schoolwide Coordination
  
  
• Serve as a welcoming point of contact for visitors families vendors and job candidates
• Assist with coordination of school-sponsored meetings professional development advisory committee events and district initiatives
• Support bulk mailings document preparation and distribution of school communications
  
  Technology & Data Systems
  
  

• Enter maintain and retrieve information using district systems including the student information system (Aspen) Go2CTE and Google Workspace
• Maintain organized digital and physical filing systems to support compliance and operational efficiency

Additional Administrative Duties

• Assist with Advisory Committee meetings including preparation of materials mailings minutes and attendance records
• Support Induction and Mentoring Program logistics scheduling and materials
• Assist with Senior Awards Night
• Assist other administrative offices as needed to support schoolwide operations

Mission and Values. The mission of the Greater New Bedford Regional Vocational Technical School District is to provide education that is rigorous relevant and meaningful to each student in a safe and supportive environment resulting in academic career and technical excellence. This experience encourages lifelong learning fosters mutual respect and instills social responsibility respect for diversity equity inclusion and responsible citizenship. Our core values are preparation passion and perseverance. For information about Greater New Bedford Regional Vocational Technical School District please visit our website at

The Greater New Bedford Regional Vocational Technical School District is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status genetics protected veteran status gender identify or expression or any other characteristic protected by law.

The Greater New Bedford Regional Vocational Technical School District does not discriminate on the basis of race color national origin sex disability religion sexual orientation gender identity age homelessness immigration or veteran status in its education programs and activities including admission to or employment in such programs or activities.

Required Experience:

IC