Office Manager Executive Assistant

Were Hiring: Office Manager / Executive Assistant to the COO
Based in Miami FL Full-Time In-Office

About Us
Industry FinTech (IFT) is on a mission to modernize and transform the world of private capital markets. Our proprietary platform powers how firms raise capital engage investors and manage operations with transparency compliance and efficiency.
Were a fast-growing fintech company headquartered in Miami with a global footprint and teams across the U.S. and Latin America. Our Miami office is the operational and leadership hub of the company and this role plays a key part in keeping everything running smoothly.
If youre highly organized proactive and love being at the center of how a company operates this role is for you.

The Role
Were looking for an Office Manager / Executive Assistantwho will own the day-to-day operations of our Miami office while serving as a trusted operational partner to our COO.

This is a high-visibility hands-on role that combines executive support office management and cross-functional coordination. Youll be responsible for keeping the office running at a high standard supporting leadership execution and ensuring both employees and visiting clients experience a professional organized and welcoming environment.

Youll work closely with HR and teams across the company playing an active role in employee experience internal operations and office culture. This position is ideal for someone who thrives in fast-paced environments enjoys being at the center of operations and is looking to grow into a broader operations role over time.

What Youll Do
Executive & Office Operations
Support the COO with calendar management meetings and day-to-day execution.
Own the smooth daily operation of the Miami office.
Open the office and ensure it is fully prepared for employees and visitors.
Serve as the first point of contact for clients partners and guests.
Maintain a professional welcoming and well-run office environment.
Manage office supplies vendors phone systems and operational expenses.
Facilities Equipment & Logistics
Coordinate office maintenance repairs access controls and vendor relationships.
Ensure employees have the tools equipment and support needed to perform their roles.
Oversee purchasing setup and inventory of office equipment.
HR Culture & Cross-Department Collaboration
Partner closely with HR on onboarding logistics employee experience and office culture initiatives.
Help maintain a positive organized and people-first office culture.
Support internal coordination across departments to improve execution.
Assist with office events internal meetings and team gatherings in collaboration with HR.
Insurance Finance & Compliance Support
Assist with office insurance coordination documentation and renewals.
Support office-related financial handling and coordination with Finance.

What Were Looking For
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