Executive Assistant to C-Level

About us

RavenPack is a global leader in financial data and intelligence helping organizations turn vast amounts of unstructured information into decision-ready insight. Since 2003 RavenPack has focused on solving one of finances most persistent challenges: data is abundant but usable data is scarce. By removing data friction across the entire lifecycle - from sourcing and preparation to deployment and action - RavenPack enables faster clearer and more confident decisions in high-stakes environments.

Trusted by leading global financial institutions and used by approximately 70% of the worlds top-performing hedge funds RavenPack combines deep financial domain expertise with proven data engineering and AI capabilities at scale. With more than 200 employees across the U.S. and Europe the company has established itself as a gold standard for trusted auditable and production-ready financial intelligence.

European legal working status is required.

About the role

The Executive Assistant role is onsite in Marbella Spain.

The ability to communicate effectively in English and Spanish both in writing and verbally is a must.

European Unions legal working status is required.

Skills and Experience

• Undergraduate degree in Business Administration Management or a related field.

• Full professional fluency in English and Spanish written and spoken.

• Exceptional professionalism: calm under pressure discreet emotionally intelligent clear-thinking and proactive.

• Advanced proficiency in Microsoft Office and Google Workspace (Outlook/Gmail Calendar Docs Sheets Slides).

• Outstanding organizational skills attention to detail and follow-through.

• Strong written and verbal communication skills: polite confident concise and appropriately assertive.

• Excellent time management prioritization and multitasking abilities in dynamic environments.

• Strong interpersonal and stakeholder-management skills; comfortable liaising with senior leaders board members and external partners.

• Demonstrated problem-solving mindset: resourceful adaptable anticipatory and solution-oriented.

• High level of confidentiality integrity and sound judgement.

• Demonstrated commitment to fostering an inclusive respectful and diverse workplace culture.

Desirable skills

Experience supporting senior executives in a fast-paced global and high-pressure environment.

Prior experience in the technology startup or innovation-driven environment is a strong plus.

Experience using AI tools to improve efficiency and reduce manual workload such as:

• AI assistants for email triage drafting summarization and follow-ups (e.g. ChatGPT Microsoft Copilot Google Duet).

• Calendar optimization tools and scheduling automation.

• Workflow automation platforms (e.g. Zapier).

Ability to identify repetitive administrative tasks and proactively suggest or implement process improvements.

Comfort leveraging digital tools for:

• Document version control and collaboration

• Meeting notes action tracking and follow-up automation

• Data organization and reporting

• Tech-savvy and quick to adopt new tools systems and platforms.

Key Responsibilities

Executive Support & Gatekeeping

• Proactively manage complex calendars inboxes and correspondence for C-level executives.

• Act as a strategic gatekeeper: prioritize requests manage time effectively and protect executive focus.

• Confidently engage with high-profile internal and external stakeholders.

• Ensure executives stay on schedule including tactfully interrupting or redirecting meetings when needed.

Travel & Logistics Management

• Coordinate end-to-end domestic and international travel including multi-destination itineraries.

• Manage flights accommodations ground transportation visas and entertainment events.

• Anticipate executive preferences and proactively resolve travel-related issues.

Expense & Operational Management

• Prepare submit and track expense reports in compliance with company policies.

• Maintain accurate records and proactively flag discrepancies or delays.

• Optimize expense workflows where possible through digital tools or automation.

Communication & Coordination

• Handle phone coverage and virtual conferencing platforms efficiently.

• Serve as a central point of contact understanding key internal stakeholders and escalation paths.

• Coordinate closely with other Executive Assistants and members of the leadership team to ensure seamless operations.

Documentation & Content Creation

• Create edit and format documents presentations and correspondence using MS Office and Google Workspace.

• Support preparation of executive materials presentations and briefing documents.

• Utilize AI tools where appropriate to accelerate drafting summarization and formatting while ensuring accuracy and confidentiality.

Process Improvement & General Administration

• Provide high-level administrative support across multiple priorities.

• Continuously look for ways to improve efficiency communication flow and executive support processes.

• Support special projects internal initiatives and cross-functional coordination as needed.

Whats in it for you

• International Culture: With its headquarters in Marbella Spain and a presence in Madrid New York and London RavenPack takes pride in being a truly diverse global organization.

• Competitive Salary: In RavenPack we believe that your time and experience need to be fairly rewarded.

• Continuous learning: We provide the support needed to grow within the team.

• Innovation: Innovation is the key to our success so we encourage you to speak up and tell us about your vision.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race religion colour national origin gender sexual orientation age marital status veteran status or disability status.