Senior Administrative Assistant
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Please note this role will work in a hybrid environment. The successful candidate will be working at 1800 Alta Vista Drive Ottawa Ontario with a mixture of on-site and off-site work based on the parameters for our operation. Currently employees are expected to have an in-person presence for at least 40% of their work time. This requirement may vary depending upon circumstances.
Job category: Administrative
Job posting ID: 8264
Employment status: Regular full-time
Positions anticipated start date:
Classification: ASO
Salary/Rate of pay: $28.0836 - $32.3226
Application deadline:
- This external job posting may close earlier than the advertised deadline. We recommend applying as soon as possible.
Application requirements:
- Your up-to-date resume.
- Job specific cover letter.
- We recommend you save a copy of the job posting for reference throughout the recruitment process.
Do you currently work for Canadian Blood Services All employees must apply via the internal career page.
Together the work we do connects people and changes lives including your own.
Be part of a dynamic collaborative and caring organization committed to saving and improving lives. Thousands of patients depend on us every day for reliable access to safe blood plasma stem cells and organs and tissues.
If youre looking for a rewarding experience with a values and mission-driven team join Canadas Lifeline and discover a role where your work is meaningful your purpose is clear and your impact is felt every day.
We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work. We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work live and play.
About the role
Canadian Blood Services is looking for a Regular full-time Senior Administrative Assistant to join our dynamic Regulatory Affairs teaminON-Ottawa-1800 Alta Vista.
In this role as theSenior Administrative Assistantyou will be responsible for contributing to the effective dailyoperation of theRegulatory Affairsdepartment which may encompass diverse programs or functional areas by providing administrative support to the Director of Regulatory Affairs and the Regulatory Affairs team.
Formula for success
- Leveraging your excellent communication skills you will prepare correspondence and various documents such as reports presentations meeting agendas and minutes by gathering organizing and selecting appropriate formats and graphics for the presentation of information in accordance with standards policies procedures and regulatory requirements to support the work of the unit.
- You will create and maintains databases tracking systems financial tools using spread sheets and other database applications to produce reports and provide data as required.
- Utilizing your superior organizational skills you will coordinate workflow/office activities resolve administrative problems create new and improve existing processes and procedures arrange meetings including event logistics and schedules appointments make travel arrangements and assist with special projects and other events to facilitate the smooth operation of the department.
- You will regularly deal with the administration of confidential employee data and employee relations matters involving performance issues restructuring initiatives and budgetary exercises.
- Channeling your interpersonal skills you will greet and assist visitors by providing and exchanging information that requires a thorough understanding of the interrelationships of people and functions within the group as well as monitor and deal with incoming and outgoing communications as appropriate to provide effective customer service to internal and external clients at all levels.
- You will complete and/or processes travel expenses invoices purchase orders and/or other financial documents by recording and entering data and investigating discrepancies as required to track expenditures and verify that budget transactions and timekeeping entries are recorded accurately.
- You will perform other administrative duties such as maintaining various records and files ordering office supplies photocopying scanning and preparing materials for distribution to support the department.
Desired education and skills
- Completion of post-secondary education preferably a 2 year diploman in Office Administration from an accredited institution.
- Minimum 3 years related office or administrative experience at a senior level.
- An equivalent combination of education training and experience may be considered.
- Technical skills including Microsoft Office suite such as Word Outlook SharePoint and Excel as well as Viso Concur and SAP.
- Strong ability to multi-task.
- Strong organizational and time management skills.
What we offer you
- 3 weeks vacation.
- Annual performance award up to 5%.
- Comprehensive group health dental and vision benefits for you and your family.
- Defined benefitpension plan.
- Employee discounts wellness program professional resources.
What you can expect
- This role will work in a hybrid environment with requirements to be onsite at Canadian Blood Services location 40% of the time/2 days of the week.
- Shift/hours - Monday to Friday 37.5 hours a week 7.5 hours a day.
- Physical requirements - ability to lift weight up to 10 kg (22 lbs.).
Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canadas population in our organization and fostering an environment where all employees can be their authentic selves with equal opportunities to succeed and contribute.
If this role resonates with you we encourage you to apply by providing your up-to-date resume. This could be your first step towards a meaningful and inspiring career. Come to work each day knowing that you save lives.
We thank all applicants for their interest. However only those considered for an interview or those invited to participate in an assessment will be contacted. Emails are sent directly from our system to ensure you receive them please add and to your safe senders list.
Applicants who require accommodation should discuss their needs with us.
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Required Experience:
Senior IC
Key Skills
- Quicken
- Time Management
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Office Experience
- Microsoft Powerpoint
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Microsoft Outlook Calendar
- Word Processing
About Company
Be a hero by joining Canada’s national stem cell registry or, if you’re an expectant mother, consenting to donate cord blood to Canadian Blood Services.
