Executive Assistant
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Job Location:
Westbrook, ME - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Company Details
Acadia Insurance is a regional property casualty insurer with offices throughout the Northeast. As a member of W.R. Berkley Corporation (NYSE: WRB) one of the largest property casualty insurance holding companies in the United States our financial strength and integrity are two of the main reasons why Independent Agents place business with us. Acadia is rated A (Superior) by A.M. Best with an A claim paying ability rating by Standard & Poors.
At Acadia we value our employees our customers and our communities. Employees at Acadia are part of a progressive company where everyone can make a difference. We promote an inclusive environment which encourages continuous learning and the chance to grow and develop.
- Provide comprehensive administrative support to the President and executive team ensuring effective and efficient operations.
- Manage complex calendars arrange meetings and conference calls including coordinating schedules taking and distributing meeting notes arranging for meeting spaces and setting up necessary technology.
- Assist in the preparation and distribution of correspondence reports presentations and other documents.
- Prepare agendas for meetings and briefs ensuring that the President and executives are well-prepared for all engagements.
- Coordinate travel arrangements including booking flights hotel accommodations transportation and meal reservations as needed.
- Act as a liaison maintaining open lines of communication among executives managers and employees.
- Maintain a high level of professionalism and confidentiality in dealing with sensitive information.
- Assist in the execution of special projects as required by the executive team.
- Prepares financial reports expense reports invoices credit card resolution and provide other financial administration support.
- Reviews and organizes as needed corporate records documents and reports on the company drive including maintaining company internal SharePoint site.
- Support employee engagement by orchestrating elements of Employee Recognition Program and supporting key HR and management initiatives.
- Perform other duties as assigned.
Qualifications
Education
Bachelors degree in Business Administration or related field preferred.
Qualifications
- Minimum 5 years experience in an administrative role at the executive level.
- Experience in the insurance industry highly desired.
- Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook Copilot) and other office productivity tools.
- Excellent communication skills both written and verbal.
- Strong organizational skills with the ability to prioritize multiple tasks seamlessly with excellent attention to detail.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability.
- Ability to maintain a high level of integrity discretion and confidentiality.
- Ability to adapt to change with a focus on problem solving.
The Company is an equal employment opportunity employer.
Additional Company Details
The company offers a competitive compensation plan and robust benefits package for full time regular employees including:
Base Salary Range: 65k-$75k
Benefits include: Health dental vision dental life disability wellness paid time off 401(k) and profit-sharing plans
The actual salary for this position will be determined by a number of factors including the scope complexity and location of the role; the skills education training credentials and experience of the candidate; and other conditions of employment.
Sponsorship Details
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Berkley is a leader in commercial lines insurance, with over 60+ specialized businesses - each with deep expertise in an industry, product, or regional niche.
