Event Assistant | Part-Time | Addition Financial Arena

Oak View Group is the global leader in venue development management and premium hospitality services for the live event industry. Offering an unmatched 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential highest attended arenas convention centers music festivals performing arts centers and cultural institutions on the planet.

The Event Assistant role provides support to the Event Managers for the day-to-day operations of the events department. This position is comprised of office based administrative work and event operational support throughout the facility. The Event assistant provides administrative support through their involvement with scheduling creating event related documents and data logging/tracking. This position provides event day support through supervision and training of part-time staff and their involvement in providing oversight to small scale events meetings and activations.

This role will pay an hourly rate of $17.00.

Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching

This position will remain open until May 1 2026.

Addition Financial Arena is a multi-purpose entertainment arena located at the University of Central Florida Campus. The arena features up to 10000 seats and hosts a wide variety of events ranging from nationally renowned artists family shows college and professional sporting events trade shows and conventions. The Arena is home to the University of Central Florida Knights Mens and Womens Basketball Womens Volleyball and the Major League Volleyballs Orlando Valkyries.

• Assistance with day of event operations: set up of staffing check in areas distribution of paperwork building walk throughs and event day problem solving.
• Supervise assist and motivate part time staff throughout the duration of the event
• Create event related paperwork including info sheets staff posting sheets and data sheets
• Assist with the scheduling of part-time employees utilizing our staffing software to create shifts and confirm working staff
• Facilitate employee communications on a routine basis with the focuses of transparency continual improvement and highlighting employee contributions
• Assist with and/or coordinate smaller scale event elements meetings or activations such (VIP Sponsor Activations Cypress Room )
• Assists throughout the hiring process through scheduling and participating in Interviewing Onboarding and Training for new employees
• Assistant in the development and implementation of department wide training programs
• Participate in weekly scheduled meetings with the events department interdepartmental and external stakeholder meetings
• Assist the Event Managers with the processing of biweekly Events Department payroll to HR
• Compile vendor invoices and assist with the timely processing of them
• Help maintain and update the Staff Guidebook and Guest Services Binders
• Other tasks as assigned

• Must be able to work a minimum of 20 hours a week
• 1-2 years of previous experience with events preferred.
• Must be available during normal business hours nights weekends and holidays based on the Addition Financial Arena event calendar
• Excellent verbal and written communication skills with the ability to interact professionally with staff clients and vendors.
• Prior experience in event operations customer service or hospitality strongly preferred.
• Strong organizational and time-management skills with the ability to manage multiple tasks in a fast-paced environment.
• Strong problem-solving skills and the ability to remain calm and effective under pressure.
• Must have experience using Microsoft Office and Excel

At OVG we understand that to continue positively disrupting the sports and live entertainment industry we need a diverse team to help us do it. We also believe that inclusivity drives innovation strengthens ourpeople improves ourservice and raises ourexcellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (protected class) including but not limited to veteran status uniform service member status race color religion sex national origin age physical or mental disability genetic information or any other protected class under federal state or local law.