Gift Entry Administrator (Full-time, hybrid)

Position Highlights:

• Full-time hybrid position
• Location: Skokie IL
• Compensation: $60k-$65k annually
• Reports to the Chief Development Officer

Company Overview:

The Les Turner ALS Foundation provides comprehensive care and support services to people living with amyotrophic lateral sclerosis (ALS) and their families. Through research support services and advocacy we strive to improve the quality of life for those living with ALS and ultimately find a cure for this devastating disease.

Position Overview:

The Gift Entry Administrator oversees and administers the donor database and is responsible for maintaining managing and preserving the integrity of the Les Turner ALS Foundation donor database (Virtuous). This role tracks revenue through constituent data entry and management gift processing and acknowledgements in an accurate and timely manner with a strong focus on stewardship. The Gift Entry Administrator analyzes data to inform decision-making and supports portfolio management for frontline fundraisers. This position requires a high level of proficiency in donor management software (e.g. Virtuous Raisers Edge OneCause) and CRM best practices.

While the primary focus of this role is strategic donor data management and fundraising support the Gift Entry Administrator also provides limited administrative and financial operations backup as needed to ensure organizational continuity.

What You Will Be Responsible For:

Database Management and Fundraising Support

• Manage data in the Virtuous donor database to ensure record accuracy and completeness.
• Create and update constituent records.
• Record donations and pledges accurately using appropriate appeal codes.
• Generate donor acknowledgement letters within required timeframes.
• Maximize the functionality of the donor database by identifying and implementing best practices to effectively manage all stakeholder data.
• Produce gift and pledge reports for the Development team analysis.
• Create queries exports and customized reports for development and marketing purposes.
• Develop and deliver ongoing stewardship reports to support donor retention and upgrades.
• Develop and maintain systems for revenue tracking reporting and forecasting.
• Lead training for new staff on the Virtuous CRM system.
• Diagnose and resolve basic database-related issues including connectivity and data inconsistencies.

Administrative and Financial Operations Backup (As Needed)

• Serve as secondary backup for limited administrative and accounts payable functions to ensure continuity of operations during staff absences transitions or peak workload periods.
• Review and assist with the submission of vendor invoices expense documentation and related materials for processing in coordination with HR/Operations and Finance staff.
• Support continuity of donor-related financial workflows by coordinating between Development Finance and Operations as needed.
• Assist with maintaining documentation controls and process clarity related to donor and revenue workflows.
• Identify opportunities to improve cross-functional processes between Development systems and financial operations to enhance accuracy efficiency and internal controls.

What You Bring to the Role:

• Strong understanding of CRM database concepts.
• Ability to diagnose and resolve database-related issues.
• Strong analytical skills with the ability to identify trends and patterns.
• Ability to maintain accurate documentation and records.
• Ability to communicate effectively with both technical and non-technical staff.
• Proficiency in MS Office and SharePoint.
• Bachelors degree or equivalent related experience.
• Minimum of 45 years of CRM experience.
• Experience with Virtuous CRM is a plus.

Compensation Benefits and Job Structure:

This position offers an annual salary ranging from $60000 to $65000 commensurate with experience. The role includes a comprehensive benefits package featuring health insurance a retirement plan with an organizational match generous paid time off ten paid holidays summer hours as well as disability and life insurance.

The position provides an opportunity to make a meaningful impact within the ALS community and to contribute to efforts toward finding a cure for ALS.

The Foundation operates on a hybrid work schedule with employees generally working three days per week in the office on days mutually agreed upon by the employee and manager. The office is located in Skokie Illinois and is easily accessible by car and CTA/Pace public transportation.

How to Apply:

Please submit your resume through the NextGroup website. The NextGroup search team will contact you regarding the next steps.

About NextGroup:

NextGroup is Chicagolands leading executive search firm and nonprofit talent network connecting mission-driven organizations with exceptional leaders who drive impact. We customize talent solutions with our nonprofit partners recruiting permanent fractional and interim professionals across executive leadership finance development and operations.

We have a network of 10000 professionals in Chicagoland and beyond. We reject cookie-cutter approaches and instead partner with you to build human capital strategies that match your unique growth and capacity-building needs. NextGroup also provides career coaching and transition services to professionals advancing in the social impact sector.