iMSKA Office Supervisor

Working alongside the clinicians of ATI Physical Therapy the Institute for Musculoskeletal Advancement (iMSKA) is dedicated to progressing quality clinical care with a focus on value. It was established to offer long-lasting and ongoing contributions to the growing body of scientific knowledge and evidence in the management of patients with MSK conditions.

We are seeking a highly organized and detail-oriented individual to join our team as an Office Supervisor. The ideal candidate will be responsible for overseeing the administrative operations of the Institute while also managing day-to-day office transactions and records. This is an individual contributor role; no direct reports.

This role requires excellent multitasking abilities strong communication skills and a solid understanding of bookkeeping principles.

This is a remote part-time position 20 hrs. per week.

Bookkeeping:
Manage accounts payable and accounts receivable processes including invoicing clients processing payments and reconciling accounts.
Maintain accurate records by recording day-to-day transactions in the accounting software.
Prepare financial reports such as profit and loss statements balance sheets and cash flow statements on a regular basis.
Assist with budgeting and forecasting activities to ensure financial stability and growth.
Ensure timecards are completed for processing payroll on a bi-weekly basis

Administrative Support:
Assist director in creation and tracking of annual reports
Support learning delivery of residency and fellowship materials
Support the hiring process by posting job openings scheduling interviews and conducting initial screenings
Assist with onboarding new employees and facilitating training sessions as needed

Compliance and Regulation:
Ensure compliance with all relevant laws regulations and company policies related to financial transactions data protection and workplace safety.
Keep abreast of changes in accounting standards and regulations to ensure accurate financial reporting.
Maintenance of all policies & procedures

Office Management:
Act as the main point of contact for vendors suppliers and service providers
Manage office and training-related supply needs to support Institute team and CEU faculty
Handle general office correspondence including emails phone calls and mail.

CEU approval:
Maintain CEU calendar and administration
Track submit and maintain organized records of state level CEU approvals
Issue post completion assessment and manage attendance records

H1B administration:
Creation and tracking of iMSKA H1B applications

Assist in green card applications