Legal Assistant Intellectual Property Litigation

Osler Hoskin & Harcourt LLP is one of Canadas leading business law firms. Advising many of Canadas corporate leaders as well as U.S. and international parties with extensive interest in Canada our more than 1300 firm members are based in offices in Toronto Montréal Ottawa Vancouver Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers students management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

We are currently recruiting for a Legal Assistant to join our recently formed Intellectual Property Litigation group in our Vancouver Office. The successful candidate will assist in managing the practices of several Legal Professionals through the provision of administrative support.

Major Responsibilities

• Maintain and organize a detailed BF systems to ensure crucial litigation deadlines are met.
• Attend to service and filing of Court documents.
• Preparing preliminary forms of court filings.
• Arrange examinations for discovery and Court bookings.
• Coordinate document workflow including editing compiling printing indexing and binding a large volume of documents such as affidavits applications records books of authority etc.
• Proactively provide legal professionals (LP) with administrative support to optimize practice efficiency: diarize important dates and maintain the Bring Forward (BF) system maintain e-filing system and highlight actionable items; manage LPs calendar.
• May act as first point of contact with clients and various internal and external stakeholders; respond and resolve problems as required.
• Maintain LPs workspace within a data management system (iManage).
• Complete file opening including New Business Intake (NBI) and Know Your Client (KYC) requirements.
• Manage client billing process in collaboration with Billing Coordinator.
• Support client/business development activities which includes the management of LP bios.
• Coordinate the logistics of internal and external client functions external board/association meetings etc.
• Develop and maintain strong relationships with internal and external clients understand client businesses practices and expectations.
• Maintain high level of professionalism discretion and confidentiality at all times.
• Identify ways to improve processes and implement efficiencies.
• Performs other duties as assigned.

Education and Experience

• A minimum of three years litigation experience is required.
• Experience in IP litigation is strongly preferred.

Knowledge and Skills

• Familiarity with Federal Court and BC Supreme Court rules and procedures is required
• Attention to detail
• Proficiency with iManage and MS Office
• Superior organizational and multitasking skills with ability to effectively prioritize and manage time
• Excellent communication skills (both oral and written) focused listening interpersonal skills
• Sound judgement and analytical skills
• Ability to handle pressure and remain calm when dealing with deadlines and large volumes of work
• Independent worker and team player
• Positive attitude patience resilience willingness to demonstrate initiative and ownership of tasks

Reports

• Direct: Supervisor Human Resources

Compensation:

The range of expected compensation for this position is $60000 - $80000 annually. Compensation offered will be based on a variety of factors including job-related knowledge skills and experience.

Working Conditions:

We are currently working in a hybrid work arrangement which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week depending on business needs.

For the safety of firm members and visitors Osler is committed to complying with the recommendations of public health authorities including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment and we welcome and encourage applications from people with disabilities and people with diverse backgrounds identities and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks including a criminal record check credit check and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canadas leading law firms please reply in confidence with a cover letter and résumé by the closing date.

Required Experience:

Junior IC