Human Resources Leave of AbsenceWorkday Analyst

This is an internal job posting. Only former Multnomah County employees on an active recall list may apply for this opportunity through this site.

Current employees: Please apply through the employee portal to be considered for this opportunity.

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Closing Date (Open Until Filled if No Date Specified):

The Opportunity:

This is an internal recruitment open to all current regular trial service and limited duration employees of Multnomah County who are in paid status on approved leave or on an active recall list.

Temporary and on-call employees in Local 88 may apply for an internal recruitment if they were hired through a competitive civil service process.

Temporary and on-call employee who are not in Local 88 may apply for an internal recruitment if all of the following conditions are met:

• The employee was hired into the current temporary or on-call position via a competitive recruitment and selection process consistent with the countys Personnel Rules;

• The employee has worked in an on-call and/or temporary capacity at least five hundred (500) hours within twelve (12) months preceding the date of application;

• The recruitment is for a position in their current department; and

• The recruitment will not result in a promotion to a job class with a higher maximum salary rate.

OVERVIEW

• Are you passionate about assisting others and providing exemplary customer service

• Do you communicate effectively and work collaboratively with department staff and external customers

• Are you organized and detail-oriented and thrive in a high-volume fast-paced environment

• Do you want to join a high-functioning supportive and collaborative team and further your HR career

If you answered yes to these questions please read on!

The Department of Community Justice (DCJ) Human Resources Team is seeking a Human Resources Leave of Absence/Workday Analyst (Human Resources Analyst 1). This position provides professional and technical support in a variety of Human Resources areas including operations administration payroll leaves policies and procedures labor contract interpretation and Workday support.

The DCJ Human Resources Team is currently made up of twelve professionals. The team values customer service teamwork collaboration continuous improvement partnering and workforce strategic planning for the Department.

In this role you will partner and collaborate with HR Business Partners DCJ managers union leadership employees labor relations Multnomah Countys Central Human Resources and other business partners that support the vitality of the Countys workforce.

As the Human Resources Leave of Absence/Workday Analyst you will:

• Coordinate with and act as a liaison between DCJ employees/managers and Central Leave Administration and Risk Management for all leave related matters including but not limited to FMLA OFLA PLO WAPL and workers compensation. Monitor leave deadlines and employees return to work.

• Administer DCJs non-occupational light duty assignment policy.

• Review and audit time/payroll entries for employees as needed; run and review time entry reports and communicate to employees and manager/ supervisors as needed.

• Workday position management job changes and compensation changes as needed.

• Provide follow-up on Workday inquiries; consult with HR Business Partners to address complex issues as needed; consult with the Workday Admin team for problem solving and to identify enhancements to process functionality or reconfiguration suggestions.

• Analyze and research questions related to leave compensation and other employee related topics based on records from Workday or other resources.

• Collect and analyze data; compile and generate reports for the HR Manager.

• Research labor contracts Personnel Rules Administrative Guidelines employment laws and regulations to respond to managers/supervisors and employees requests or complaints.

• Counsel employees concerning dates of hire/ term FTE changes and other topics as posed by inquiries received; answer questions and communicate how changes in status affects areas such as vacation accrual benefits over or under payment etc.

• Research and respond to questions received regarding seniority questions step increases or other topics from employees managers or Labor Relations.

• Participate in team or group events including HR Operations meetings project planning meetings committees etc. to support DCJ and County needs.

The eligible list established from this recruitment may be used to fill future full-time part-time regular temporary limited duration and on-call positions.

WORKFORCE EQUITY

At Multnomah County we are committed to maintaining an effective respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.

DEPARTMENT OF COMMUNITY JUSTICE

Vision Community Safety through Positive Change

The Department of Community Justice (DCJ) is recognized as a national leader in both adult and juvenile community justice. DCJ routinely consults and makes use of evidence-based practices in our program and policy development. The Departments commitment to data-informed decision-making has led DCJ to make smart investments of taxpayer dollars in supervision sanctions and services for the countys highest risk and highest need justice-involved individuals. DCJ makes long-term investments in its employees through the provision of education and training. The Department believes that in order to enhance public safety we must work collaboratively with the judiciary law enforcement schools treatment agencies and the community.

The Department shares information with community members partners and staff to keep communities safe by preventing and reducing crime and routinely evaluating which local policies support best practices. DCJ operates 24 hours a day with nearly 650 regular on-call and temporary employees. The Department supervises justice-involved individuals and those defendants requiring pretrial services. DCJs Juvenile Services Division operates the Donald E. Long Juvenile Detention Facility and is responsible for youth on formal and informal community supervision.

More general information about the Department of Community Justice including our mission vision and strategies can be found at: the Public Even During Disasters

Everyday Multnomah County staff work together to serve as a safety net for our communities. During a disaster this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather natural disaster or other types of community emergency response. During these emergency responses while typically there begins with a call for volunteers county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information please visit the Disaster Service Worker Information page.

Internal candidates: After you have applied you will receive an acknowledgement task and the Oregon Veteran Preference Questionnaire in your Workday inbox. Your application as an internal candidate is not complete until you complete and submit these tasks in Workday. Do not click the Submit button before you upload your documents.

TO QUALIFY

We will consider any combination of relevant work experience volunteering education and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications review our overview of the selection process page.

Minimum Qualifications/Transferable Skills*

• Equivalent to a Bachelors degree with major course work in Public Administration Human Resources Administration Business Administration or a related lieu of a degree we will consider equivalent related working experience training and/or practical experience.

• Required: One year of increasingly responsible administrative support experience in human resources.

• Must pass a thorough background investigation which includes but is not limited to a review of applicants criminal civil driving military educational and employment history prior to employment.

Preferred Qualifications/Transferable Skills*:

You do not need to have the following preferred qualifications/transferable skills to qualify. However keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Intermediate level experience with Workday.

• Experience with FMLA/OFLA Workers Compensation and other leaves.

• Experience interpreting and applying collective bargaining agreements wage and hour laws and personnel rules.

• Advanced level training & experience with Google (e.g. Gmail Google Docs Google Sheets Google Slides Google calendar etc.).

• Advanced level with Microsoft Office Suite (e.g. Word Excel etc.).

• Experience maintaining confidentiality and sensitivity of information encountered through job related activities and actions to employee records.

• Experience working in a law enforcement criminal justice or corrections environment.

*Transferable skills: Your transferable skills are any skills you have gained through education work experience (including the military) or life experiences that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

SCREENING AND EVALUATION

The Application Packet:
Please be sure to provide all the materials below in your application submission:

• Online Application: Explain all related experience (paid or unpaid) and training in the education and work experience sections of the application.

• A Resume: Please indicate how you meet the required minimum qualifications. Be sure to explain in detail including dates all related work experience paid or unpaid any relevant experience and education. Please be sure your resume includes the following for each employer: name of employer location dates of employment your title a brief summary of your responsibilities the number of employees under your supervision.

• A Cover Letter (Optional): This should expand on your resume address why you are interested in this position and explain in detail how your experience and skill set meets the minimum and preferred qualifications listed.

Note: The application & resume should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough as these materials may be scored and determine your eligibility for an interview.

The Selection Process: For details about how we typically screen applications review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications

• Phone screen oral exam or written exam may be used to determine the most qualified candidates

• Consideration of top candidates/Interviews

• Must pass a thorough background investigation which includes but is not limited to a review of applicants criminal civil driving military educational and employment history prior to employment.

Equal Pay: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidates relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.

ADDITIONAL INFORMATION

Type of Position: This hourly non-represented position is eligible for overtime.

FLSA: Non-Exempt

Schedule: Monday Friday 40 hours per week

Location: Juvenile Justice Complex @ 1401 SE 68th Ave Portland OR 97213

Telework: This position is eligible for routine telework subject to the Multnomah County Telework Policy and based on the Departments business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington.

Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include:

• Health insurance (medical dental vision)

• Defined benefit retirement plan (pension); Multnomah County pays for the employees share of the state retirement contribution (6% of wages)

• Generous paid leave (vacation holidays sick parental military etc...)

• Life insurance short-term and long-term disability insurance

• Optional deferred compensation and flexible spending accounts

• Free annual Tri-met bus pass

• Access to wellness resources

• Access to Employee Resource Groups

• Public Service Loan Forgiveness (PSLF)

In accordance with Oregon Law Multnomah County is not collecting school attendance dates in the initial application process; please do not include these dates in your resume cover letter and other application materials.

Diversity and Inclusion: At Multnomah County we dont just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran or protected veteran status genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans Preference: Under Oregon Law qualifying veterans may apply for veterans preference. Review our veterans preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions

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Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

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