Administrative Coordinator

Bring your operational and administrative wizardry to our collaborative hybrid team in the hottest industry in the world! You will use the latest AI tools along with your passion for organizational excellence to keep our team on track and running smoothly.

- Marlene McNaughton Chief Revenue Officer

About the Role

The Administrative Coordinator helps support Amiis revenue pipeline by ensuring smooth execution of meetings events reporting and cross team coordination. This position strengthens the connection and operational excellence across the Revenue Team to ensure the team can focus on strategy relationship building driving revenue growth and marketing campaign excellence.

Reporting to the Chief Revenue Officer the Administrative Coordinator plays a vital role in supporting revenue generating programs and ensuring operational efficiency across the Revenue team by assisting with project management document management meeting bookings and action scheduling event logistics and all other operational support as required.

The position focuses on achieving excellence in three main accountabilities:

• Operations Coordination: Provide administrative and workflow support that keeps the Revenue Team moving efficiently including meeting coordination action item tracking and cross team communication.
• Event & Marketing Operations Support: Support the planning tracking and reporting of events campaigns lead generation and nurture activities that contribute directly to Amiis revenue partnership pipeline and awareness goals.
• Reporting Data & Systems Administration: Maintain strong data hygiene across CRM and marketing platforms through project management document management as well as overseeing general admin tasks including travel booking expense tracking and reconciliation.

Required Skills / Expertise

Key Responsibilities:

Revenue Operations Coordination

• Schedules and coordinates meetings and logistics for grants and sponsorships and the Revenue teams (Investments & Partnerships Marketing & Communications)
• Liaises across internal stakeholders (sales marketing finance operations) and external vendors/suppliers
• Attends meetings as needed to record action items assign owners and due dates and log items in the project management system
• Follows up on outstanding tasks and ensure project boards remain up to date
• Provides general administrative support including calendar management travel bookings purchase orders and vendor invoice processing
• Supports internal communication and collaboration across the Revenue team and collaborating teams
• Processes and reconciles expenses for the CRO as well as the Revenue team members as needed

Event & Marketing Operations Support

• Assists with planning and execution of events tied to lead generation (trade shows webinars partner events)
• Coordinates vendors registrations travel catering shipping collateral booth materials and onsite logistics
• Processes and reconciles marketing/event expenses
• Supports marketing operations admin including coordinating print/marketing collateral production managing inventory of promotional materials and vendor relations

Reporting Data & Systems Administration

• Assists with maintaining data hygiene across CRM and marketing automation systems (HubSpot Salesforce or similar)
• Ensures leads are correctly tagged by event/source and update lead pipelines
• Supports list management reporting and basic system updates
• Assists in preparing summary reports and dashboards using Excel or Google Sheets
• Assists with data extraction and preparation for sales and marketing leadership

Required Qualifications:

Areas of knowledge and expertise that matter most for this position:

• Certificate/Diploma in Administration Business or related field
• 13 years of experience in administration operations or event support
• Familiarity with CRM or marketing automation platforms (HubSpot Salesforce)
• Experience with project management tools (Jira or Trello)
• Experience working in a fast paced or high growth environment (Nice to have)

Attributes and Expectations:

The skills behaviours and ways of working that will help you succeed in this role:

• Exceptional organizational and time management skills with the ability to juggle competing priorities
• Strong communication skills with an ability to coordinate effectively across teams
• High attention to detail and accuracy in data entry documentation and metrics reporting
• Comfortable learning new systems and tools quickly
• Strong problem-solving and critical-thinking abilities
• Customer service mindset when supporting internal stakeholders and external partners
• Ability to handle confidential information with discretion
• Collaborative team player who also works effectively with minimal supervision

What youll love about us

• A professional yet casual work environment that encourages the growth and development of your skills
• A flexible hybrid work environment that balances in-office collaboration with remote flexibility.
• Participate in professional development activities
• Gain access to the Amii community and events

• A chance to learn from amazing teammates who support one another to succeed.

• Competitive compensation including paid time off and flexible health benefits.

• A modern office located in downtown Edmonton Alberta.

About Amii

One of Canadas three main institutes for artificial intelligence (AI) and machine learning our world-renowned researchers drive fundamental and applied research at the University of Alberta (and other academic institutions) training some of the worlds top scientific talent. Our cross-functional teams work collaboratively with Alberta-based businesses and organizations to build AI capacity and translate scientific advancement into industry adoption and economic impact.

How to Apply

If this sounds like the opportunity youve been waiting for please dont wait for the closing date of February 12 2026 to apply. Were excited to add a new member to the Amii team for this role and the posting may come down sooner than the closing date if we find the right candidate before the posting closes! When sending your application please send your resume and cover letter indicating why you think youd be a fit for Amii and the your cover letter please include one professional accomplishment you are most proud of and why.

Applicants must be legally eligible to work in Canada at the time of application.

Amii is an equal opportunity employer and values a diverse workforce. We encourage applications from all

qualified individuals without regard to ethnicity religion gender identity sexual orientation age or disability.

Accommodations for disability-related needs throughout the recruitment and selection process are available

upon request. Any information provided by you for accommodations will be kept confidential and wont be

used in the selection process.

Required Experience:

IC