OPS or Student Fiscal Assistant, UFIFAS Extension Business Services

Gainesville, FL - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Classification Title:	OPS Time-Limited Non-Clerical
Classification Minimum Requirements	High School degree. Strong communication and interpersonal skills; professional interaction with faculty administrators staff and students. Ability to manage multiple tasks prioritize effectively and work both collaboratively and independently Basic proficiency in Microsoft Teams Word Excel PowerPoint Adobe and Outlook.
Job Description:	Fiscal & Purchasing Support: Prepare upload and track invoices in UF financial systems; process carts and manage the unassigned queue within MyUFMarketplace. Review duplicate payments and monitor check payment completion. Maintain and update the daily transaction log spreadsheet; record and verify purchases. Assist with office supply inventory purchasing and coordination with team members. Triage and manage email communications between UF/IFAS Extension Business Services and statewide departments. Process agreements and contracts using Intake Forms in MyUFMarketplace with follow-up as needed. Enter transaction details and support monthly reconciliations. Prepare journal entries using information provided by the Accounting Manager. Administrative & Office Operations Greet and assist visitors answer phones relay messages and ensure office coverage in coordination with other staff. Assist with the management of Space Inventory and Allocations. Triage new assets and distribute UF decals to departments throughout Florida. Maintain electronic State Vehicle records including Vehicle Use Records inspections and driver license documentation. Prepare and deliver deposits to Treasury Management. Perform special projects and administrative tasks as assigned by leadership. Special projects as assigned
Expected Salary:	$18/hour
Required Qualifications:	High School degree. Strong communication and interpersonal skills; professional interaction with faculty administrators staff and students. Ability to manage multiple tasks prioritize effectively and work both collaboratively and independently Basic proficiency in Microsoft Teams Word Excel PowerPoint Adobe and Outlook.
Preferred Qualifications:	Experience with UF fiscal systems (MyUFL MyUFMarketplace) and reconciliation processes. Knowledge of common office procedures written and verbal communication practices and basic arithmetic. Strong organizational skills and ability to meet deadlines. Interact with administrators faculty staff & students in a professional manner. Able to meet deadlines and work independently by organizing and coordinating work assignments in a cohesive plan.
Special Instructions to Applicants:	Applicants must apply via Careers at UF. To be considered for this position please include a Cover Letter most recent resume and a minimum of two professional references. Office is open 8AM-5PM Monday Friday 20 hours/week Application must be submitted by 11:55 p.m. (ET) of the posting end date. If an enrolled UF Student is selected this person must adhere to UF Student Enrollment guidelines. This is a time-limited position.
Health Assessment Required:	No

Required Experience:

Junior IC

Classification Title:OPS Time-Limited Non-ClericalClassification Minimum RequirementsHigh School degree.Strong communication and interpersonal skills; professional interaction with faculty administrators staff and students.Ability to manage multiple tasks prioritize effectively and work both collabo...

Classification Title:	OPS Time-Limited Non-Clerical
Classification Minimum Requirements	High School degree. Strong communication and interpersonal skills; professional interaction with faculty administrators staff and students. Ability to manage multiple tasks prioritize effectively and work both collaboratively and independently Basic proficiency in Microsoft Teams Word Excel PowerPoint Adobe and Outlook.
Job Description:	Fiscal & Purchasing Support: Prepare upload and track invoices in UF financial systems; process carts and manage the unassigned queue within MyUFMarketplace. Review duplicate payments and monitor check payment completion. Maintain and update the daily transaction log spreadsheet; record and verify purchases. Assist with office supply inventory purchasing and coordination with team members. Triage and manage email communications between UF/IFAS Extension Business Services and statewide departments. Process agreements and contracts using Intake Forms in MyUFMarketplace with follow-up as needed. Enter transaction details and support monthly reconciliations. Prepare journal entries using information provided by the Accounting Manager. Administrative & Office Operations Greet and assist visitors answer phones relay messages and ensure office coverage in coordination with other staff. Assist with the management of Space Inventory and Allocations. Triage new assets and distribute UF decals to departments throughout Florida. Maintain electronic State Vehicle records including Vehicle Use Records inspections and driver license documentation. Prepare and deliver deposits to Treasury Management. Perform special projects and administrative tasks as assigned by leadership. Special projects as assigned
Expected Salary:	$18/hour
Required Qualifications:	High School degree. Strong communication and interpersonal skills; professional interaction with faculty administrators staff and students. Ability to manage multiple tasks prioritize effectively and work both collaboratively and independently Basic proficiency in Microsoft Teams Word Excel PowerPoint Adobe and Outlook.
Preferred Qualifications:	Experience with UF fiscal systems (MyUFL MyUFMarketplace) and reconciliation processes. Knowledge of common office procedures written and verbal communication practices and basic arithmetic. Strong organizational skills and ability to meet deadlines. Interact with administrators faculty staff & students in a professional manner. Able to meet deadlines and work independently by organizing and coordinating work assignments in a cohesive plan.
Special Instructions to Applicants:	Applicants must apply via Careers at UF. To be considered for this position please include a Cover Letter most recent resume and a minimum of two professional references. Office is open 8AM-5PM Monday Friday 20 hours/week Application must be submitted by 11:55 p.m. (ET) of the posting end date. If an enrolled UF Student is selected this person must adhere to UF Student Enrollment guidelines. This is a time-limited position.
Health Assessment Required:	No