Office Support Specialist II

Cheyenne, WY - USA

Monthly Salary: Not Disclosed

Posted on: 20 hours ago

Vacancies: 1 Vacancy

Job Summary

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

The Wyoming Department of Agriculture is seeking an Office Support Specialist II for its Consumer Health Services Division. This position administers the food pool and spa licensing database processing licenses and renewals handles accounting procedures and fee distributions; coordinates meat program data including collecting monthly slaughter and processing data from field inspectors and generates monthly and/or quarterly reports for local and federal agencies; enters weekly activity reports into a database and generates a quarterly report; maintains sick and annual leave records; coordinates staff inventory; sort mail for management staff and performs other administrative functions; designs and produces brochures and semi-annual newsletter; set logistics for staff meetings workshops and task force meetings; receives and disseminates calls from the public; writes letters to delinquent licensees; works closely with local health departments on licensing issues and public calls.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

Comprehensive health dental and vision insurance
Paid vacation sick leave FMLA and holidays
Retirement - Pension and 457B plans that help you build a secure future
Meaningful work that makes a difference for Wyoming communities
and MUCH MORE!Click here for detailed information or you can watch this short video to learn about our benefit package!

Want to see the full value of your compensation beyond salary Explore our Total Compensation Calculator:

Human Resource Contact: /

ESSENTIAL FUNCTIONS: The functions are illustrative only and are not intended to describe every function which may be performed at the job level.

Administrator of the inspection program database.
Maintains databases for licensing and required reports.
Performs executive-level administrative and support duties.
Plans meetings.
Responsible for program integrity assurance.
Provides a review and evaluation function to ensure that compliance
issues/concerns within the organization are appropriately evaluated investigated and resolved.
Creates and edits reports & documents for management.
Manages schedules and timelines for the manager.
Management and oversight of all office equipment and supplies.
Responsible for processing maintaining and quality control of records and documents.
Performs program and/or fiscal duties.
Coordinates program functions between a variety of sources.
Complies with vital information.
Acts as a resource to provide information or interpretation of agency-specific rules/regulations to staff the public or other government entities and/or to determine the most effective way of meeting the needs of management staff clients or customers.

Qualifications

PREFERENCES:

Preference may be given to applicants with an Associates degree (typically in Business or Office Management) plus 1-2 years of progressive work experience (typically in
Business or Office Management).

KNOWLEDGE:

Knowledge of applicable computer applications.
Knowledge of records processing and maintenance procedures and systems.
Knowledge in the preparation of complicated documents.
Knowledge and understanding of the agency and each respective division/program.
Knowledge of investigating alleged non-compliance.
Knowledge of project management.

MINIMUM QUALIFICATIONS:

Education:
Associates Degree (typically in Business)

Experience:
0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I

OR

Education & Experience Substitution:
2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I

Certificates Licenses Registrations:
None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.

NOTES:

FLSA: Non-Exempt
For the Veterans preference consideration supporting documentation must accompany your application.
The Department of Agriculture may use a video interview as a mandatory first step of our process. If chosen for a video interview you will receive an email with all the necessary information to complete this process.

Supplemental Information

Click here to view the State of Wyoming Classification and Pay Structure.

Click here to view the State of Wyoming total Compensation Calculator.

URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.

Required Experience:

Description and FunctionsOpen Until FilledGENERAL DESCRIPTION: The Wyoming Department of Agriculture is seeking an Office Support Specialist II for its Consumer Health Services Division. This position administers the food pool and spa licensing database processing licenses and renewals handles accou...