Office Manager
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Job Location:
Palo Alto, CA - USA
Hourly Salary:
$ 38 - 40
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Job Summary
Glean is the Work AI platform that helps everyone work smarter with AI. What began as the industrys most advanced enterprise search has evolved into a full-scale Work AI ecosystem powering intelligent Search an AI Assistant and scalable AI agents on one secure open platform. With over 100 enterprise SaaS connectors flexible LLM choice and robust APIs Glean gives organizations the infrastructure to govern scale and customize AI across their entire business - without vendor lock-in or costly implementation cycles.
At its core Glean is redefining how enterprises find use and act on knowledge. Its Enterprise Graph and Personal Knowledge Graph map the relationships between people content and activity delivering deeply personalized context-aware responses for every employee. This foundation powers Gleans agentic capabilities - AI agents that automate real work across teams by accessing the industrys broadest range of data: enterprise and world structured and unstructured historical and real-time. The result: measurable business impact through faster onboarding hours of productivity gained each week and smarter safer decisions at every level.Recognized by Fast Company as one of the Worlds Most Innovative Companies (Top 10 2025) by CNBCs Disruptor 50 Bloombergs AI Startups to Watch (2026) Forbes AI 50 and Gartners Tech Innovators in Agentic AI Glean continues to accelerate its global impact. With customers across 50 industries and 1000 employees in more than 25 countries were helping the worlds largest organizations make every employee AI-fluent and turning the superintelligent enterprise from concept into reality.
If youre excited to shape how the world works youll help build systems used daily across Microsoft Teams Zoom ServiceNow Zendesk GitHub and many more - deeply embedded where people get things done. Youll ship agentic capabilities on an open extensible stack with the craft and care required for enterprise trust as we bring Work AI to every employee in every company.About the Role:
Were looking for a highly organized and proactive Office Manager (Contract) to lead day-to-day operations at our office. Youll be essential in creating a smooth welcoming and productive environmentensuring everything from facilities to vendor coordination runs efficiently.
You will:
- Develop and implement office policies and procedures to ensure smooth operations.
- Order and manage office supply inventory
- Manage F&B for our South Bay office
- Maintain Badging procurement for employees and new hires
- Plan and execute monthly employee engagement events
- Facilitate effective communication channels within the office ensuring timely and accurate dissemination of information.
- Oversee maintenance and repair activities ensuring the office is clean safe and well-maintained.
- Liaise with vendors contractors and suppliers for office-related services equipment and F&B.
- Manage office equipment and technology including computers and printers.
- Address any facility issues promptly and efficiently.
- Assist with distributing and collecting laptops
- Monitor and manage office budgets and expenses
- Coordinate with the finance department for expense tracking and reporting.
- Serve as a point of contact between employees management and external stakeholders.
About you:
- Strong organizational and multitasking skills with the ability to prioritize tasks.
- Excellent written and verbal communication skills.
- Proficiency in office software tools (e.g. MS Office spreadsheets database management).
- Ability to handle confidential information with discretion.
- Strong attention to detail and accuracy.
- Problem-solving and decision-making abilities.
- Ability to work independently and collaboratively in a team environment.
Location:
- This role is 5 days a week in-office (South Bay)
Compensation & Benefits:
The range for this position is $38-$40/hour. Compensation offered will be determined by factors such as location level job-related knowledge skills and experience. Certain roles may be eligible for variable compensation equity and benefits.
We are a diverse bunch of people and we want to continue to attract and retain a diverse range of people into our organization. Were committed to an inclusive and diverse company. We do not discriminate based on gender ethnicity sexual orientation religion civil or family status age disability or race.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
Glean was created to deliver healthy and fresh foods - made directly from fruits and vegetables - into your hands! Sweet Potato Flour & Pumpkin Flour now available. Our team is made up of a handful of passionate people who have worked in food and agriculture most of their careers - ... View more
