Events Coordinator

London - UK

Monthly Salary: Not Disclosed

Posted on: 18 hours ago

Vacancies: 1 Vacancy

Job Summary

Team Overview:

The Corporate Real Estate team is responsible for Hospitality Events Management Facilities Management and Capital Projects.

Primary Responsibilities:

Provide general event support to the Events Manager as directed.
Oversee and manage all aspects of food and beverage operations for events including maintaining budget guided by the Event Manager. Menu development over time with experience.
Coordinate meeting room set up and breakdown according to event requirements.
Attend and contribute to weekly event meetings.
Collaborate with the facilities and IT/AV teams as needed.
Process vendor payments in a timely manner and maintain records of costs for all food and beverage orders with support from the Event Manager.
Supervise external event support staff and ensure health and safety standards are maintained.
Oversee meeting room bookings.
Provide reception coverage for hospitality manager as required (i.e. lunch annual leave).
Oversee the planning coordination and execution of all LEC events ensuring they are delivered on time and within budget.
Act as a liaison between the LEC and employees actively gathering feedback on past events and suggestions for future activities.
Support the event manager to source local restaurants and venues.
Maintain event/catering inventory and order items when required.
Co-ordinate LEC members and support them with various initiatives to maximize employee engagement in the London Office.
Any other duties as reasonably required.

Key Requirements / Qualifications: (essential unless otherwise stated)

Minimum of 3 years experience with a focus on event coordination preferably within a corporate environment.
Proven experience in office management reception or administrative roles that included event planning and execution responsibilities.
Be self-motivated team player with the confidence to carry out duties using own initiative.
The ability to handle multiple tasks and priorities simultaneously in a fast-paced environment. Able to work accurately to tight deadlines in a high-pressure environment.
Immaculate presentation at all times with outstanding attention to detail and a corporate business image.
Flexibility for being onsite for early morning events or evening events and occasional travel.
Familiarity with office software phone systems and other technology used at the front desk.
Proficiency in MS Office Suite such as Word Excel and Outlook.
Experience in Cvent a plus.
Excellent verbal and written communication skills for interacting with clients staff guests and other stakeholders.

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Required Experience:

Team Overview:The Corporate Real Estate team is responsible for Hospitality Events Management Facilities Management and Capital Projects.Primary Responsibilities:Provide general event support to the Events Manager as directed.Oversee and manage all aspects of food and beverage operations for events ...