Administrative Manager
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Job Location:
Wake Forest, NC - USA
Monthly Salary:
$ 28 - 42
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Department:
Status:
Benefits Eligible:
Hours Per Week:
Schedule Details/Additional Information:
Monday to Friday
Pay Range
$28.55 - $42.85The Administrative Manager provides operational HR financial and faculty-support leadership for the large and complex Gerontology Section. This role oversees the administrative support team and personally performs advanced administrative functions requiring deep institutional knowledge independent judgment and exceptional organizational skill. The Administrative Manager serves as the sections expert in Workday Deem Mountain Pass Microsoft 365 and key compliance areas including credentialing faculty affairs travel/expense CE/CME and Uniform Guidance.
Required
Bachelors degree in business healthcare administration or related field.
5 years of management experience.
Advanced proficiency in Microsoft 365.
Strong ERP experience (Workday preferred).
Experience supporting administrative academic or clinical operations.
Strong communication analytical and organizational skills.
Ability to manage sensitive information and maintain confidentiality.
Preferred
Experience with Deem travel system
Working knowledge of Uniform Guidance
Familiarity with NIH and NIA requirements
Experience supporting faculty in an academic medical center
Experience coordinating CE/CME and professional development reimbursement workflows
Key Responsibilities
Faculty Affairs & Mountain Pass (Manager-Owned)
- Serve as the sections expert in Mountain Pass.
- Prepare and submit all faculty appointment documentation including:
- Adjunct
- Secondary
- Emeritus
- Draft letters track approvals and maintain documentation for faculty affairs.
- Coordinate with Faculty Affairs and departmental administration to ensure timely compliance.
Clinical Credentialing & Compliance
- Oversee credentialing and recredentialing processes for faculty and advanced practice providers.
- Manage and track all faculty licenses including:
- Medical license(s)
- DEA license
- Any required specialty certifications
- Maintain faculty transcripts and compliance files.
- Serve as the primary contact for compliance documentation requests.
Time Study & Huron
- Complete faculty Time Study submissions.
- Maintain Huron access and ensure faculty reports meet institutional and federal standards.
- Track deadlines and communicate requirements to faculty and leadership.
Continuing Education CME and Professional Development
Act as the sections subject matter expert for:
- Continuing Education (CE)
- Continuing Medical Education (CME)
- Assist faculty with CE/CME registrations reimbursements documentation and compliance.
- Manage Professional Development (PD) Fund tracking:
- Maintain detailed PD balance logs
- Communicate monthly balances to faculty
- Ensure PD spending aligns with institutional rules and Uniform Guidance
- Review all CE/CME and PD expenses for allowability.
Research & Grants Support
Not a grants manager role but must have strong working knowledge.
- Apply 2 CFR 200 Uniform Guidance to administrative travel and operating-expense decisions.
- Identify allowability allocability and reasonableness issues in expenses and purchases.
- Support faculty and grants staff with:
- Biosketch preparation and updates
- Other Support documentation
- Maintain familiarity with NIH and NIA requirements and preferred formats for compliance.
- Understand connections between travel procurement payroll and grant compliance.
Systems Leadership & Technical Expertise
- Microsoft 365 Required Advanced Proficiency
- Outlook (advanced delegation and calendar management)
- Teams (channels tagging file management)
- SharePoint (site permissions document structure)
- Excel (formulas reconciliation compliance tracking logs)
- Word PowerPoint
- OneDrive file organization and shared access management
ERP Systems Required (Workday Strongly Preferred)
- HR and staffing transactions; supervisory org updates
- Onboarding job changes position modifications
- Expense reports P-card verification spend authorizations
- Supplier setup PO requisitions supplier invoices misc payments
- Running and interpreting Workday reports
- Troubleshooting Workday issues and guiding faculty/staff
Travel System Expertise Deem Preferred
- Manage faculty travel through Deem (airfare hotel transportation).
- Set up travel profiles preferences and delegations.
- Ensure proper integration between Deem and Workday expense.
- Assist with itineraries receipts and required supporting documentation.
Human Resources Supervisory Duties & Team Leadership
- Supervise administrative support staff delegate tasks and maintain cross-training.
- Assist with hiring onboarding evaluations coaching and performance management.
- Support employee engagement retention and workforce development.
- Serve as the administrative escalation point for faculty and staff questions.
- Review timecards in Symplr approve PTO requests and monitor attendance.
Operational Management
- Manage day-to-day administrative operations for a large academic section.
- Oversee space planning office setup equipment needs and facility-related ticketing.
- Coordinate meetings events faculty calendars room reservations and logistics.
- Oversee mail phones office supply management purchasing and vendor interactions.
- Serve as the liaison with Internal Medicine leadership clinical operations HR IT Facilities Housekeeping and Security.
Our CommitmenttoYou:
Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs competitive compensation generous retirement offerings programs that invest in your career development and so much more so you can live fully at and away from work including:
Compensation
- Base compensation listed within the listed pay range based on factors such as qualifications skills relevant experience and/or training
- Premium pay such as shift on call and more based on a teammates job
- Incentive pay for select positions
- Opportunity for annual increases based on performance
Benefits and more
- Paid Time Off programs
- Health and welfare benefits such as medical dental vision life andShort- and Long-Term Disability
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Educational Assistance Program
About Advocate Health
Advocate Health is the third-largest nonprofit integrated health system in the United States created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas Georgia and Alabama; and Aurora Health Care in Wisconsin Advocate Health is a national leader in clinical innovation health outcomes consumer experience and value-based care. Headquartered in Charlotte North Carolina Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology neurosciences oncology pediatrics and rehabilitation as well as organ transplants burn treatments and specialized musculoskeletal programs. Advocate Health employs 155000 teammates across 69 hospitals and over 1000 care locations and offers one of the nations largest graduate medical education programs with over 2000 residents and fellows across more than 200 programs. Committed to providing equitable care for all Advocate Health provides more than $6 billion in annual community benefits.
Required Experience:
Manager
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
About Company
Proudly serving Wisconsin with 18 hospitals, over 150 clinics and 70 pharmacies across 30 communities. Choose Aurora Health Care for you and your family.
