Development Coordinator

What We Can Achieve Together:

The Development Coordinator works on a variety of activities in support of The Nature Conservancys fundraising and donor stewardship activitiesin Maine and beyond. The role has two primary areas of responsibility: Development Operations and service as Trustee Liaison for the Maine Chapters Advisory Board of Trustees. They are primarily responsible for ensuring the accurate recording processing and acknowledgment of gifts and pledges in accordance with donor intent organizational policies and compliance requirements. The Development Coordinator also serves as a liaison to the Maine Chapters Advisory Board of Trustees partnering with the State Director Trustee Project Manager Senior Leaders Team and Development team to support trustee communications meetings onboarding and meaningful engagement.

Were Looking for You:

Development Operations & Gift Administration:
The Development Coordinator leads and manages the gift receipting process working with colleagues in Maine and across the organization to ensure accuracy compliance and timely donor acknowledgment. They process donations pledges and in-kind gifts and review grant award documentation to confirm appropriate approvals prior to acceptance. They ensure all gifts are documented appropriately and managed in accordance with security and record retention policies. They support out the door fundraisers with gift/pledge coding and help navigating the gift receipting process. They maintain accurate donor records in the Conservancys fundraising database and generate reports for Development staff. They facilitate the pledge review and fulfillment process in partnership with the Director of Finance and prepare reports to support timely donor acknowledgment and stewardship. They provide general membership support and additional administrative assistance to the Development team as needed.

Trustee Liaison & Board Management:
The Development Coordinator supports the Trustee Project Manager and serves as Trustee Liaison to the Maine Chapters Advisory Board of Trustees overseeing meeting logistics communications materials and administrative support for the full Board and its committees. They coordinate trustee onboarding and orientation manage budgets for trustee meetings and events assemble and distribute meeting materials take meeting minutes and track follow-up actions and decisions. They work closely with the State Director Project Manager and Senior Leaders Team to design and deliver a meaningful and engaging trustee experience from onboarding through retention. They collaborate with the Development team on trustee recruitment and engagement maintaining organized records of trustee communications to ensure consistent and strategic outreach.

Responsibilities and Scope:

Development Operations & Gift Administration:

• Responsible for gifts pledges and other revenue processing to ensure accuracy and compliance with Standard Operating Procedures and FASB guidelines. Oversee local depositing processes.

• Manages gift records in digital and paper formats ensuring compliance with TNC security and record retention policies and external donor legal and IRS requirements.

• Oversees matching gift and pledge tracking reporting and reminder processes; co-manages quarterly pledge reviews with Finance to ensure accuracy and proper fund disbursement.

• Reviews grant agreements and award letters for legal compliance risk avoidance and reporting requirements. Communicates with out the door fundraisers finance and legal teams.

• Prepares weekly revenue reports for Development team and works with Director of Donor Stewardship to promptly acknowledge and thank donors.

• Works with Director of Finance to ensure an internal audit with no findings for development.

• Participates actively in the Development Operations network and in other local divisional and organization-wide teams and communities of practice.

Trustee Liaison & Board Management:

• Serves as the primary point of contact between staff and the Advisory Board of Trustees.

• Supports the Trustee Project Manager and partners with the State Director and Senior Leaders team to design plan and coordinate Board and committee meetings and meaningful trustee experiences including scheduling logistics and materials.

• Prepares distributes and archives trustee communications meeting packets and key documents.

• Takes accurate meeting minutes and track followup actions and decisions.

• Manages budgets and expense tracking for trustee meetings events and activities.

• Collaborates with the Development team on trustee recruitment engagement and relationship management.

• Maintains organized records of trustee interactions communications and participation.

Administrative and Team Support:

• Provides administrative and operational support to the Director of Development and the Development team including scheduling travel coordination expense processing meeting logistics database updates donor communications support and acting as a technical lead at group meetings as needed.

• Assists with other Development team projects and efforts as assigned.

• Demonstrates sensitivity responsibility and integrity in handling confidential information.

• Engages in learning practicing and sharing principles of equity and inclusion and uses these principles in communication and decision-making.

This position requires a minimum of two days/week in the Brunswick Maine office. Work environment may involve infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

What Youll Bring:

• Bachelors degree and 1-year experience or equivalent combination.

• Technical savvy and experience in data entry in a database or equivalent.

• Experience designing and generating reports and managing tracking and interpreting data.

• Experience working across teams collaboratively.

• Experience building relationships and communicating with a wide range of people.

• Experience managing various activities to meet deadlines.

• Strong organization skills accuracy and attention to detail.

• Strong writing editing and proofreading skills.

Desired Qualifications:

• Multi-lingual skills and multi-cultural or cross-cultural experience appreciated.

• Ability to analyze information for the purpose of preparing reports coordinating efforts and solving problems.

• Ability to perform repetitive data entry tasks and prioritize responsibilities in a fast-paced office environment.

• Experience with CRM systems and spreadsheet software a plus.

• Experience coursework or other training in fundraising principles & practices.

• Experience writing and editing donor communications.

The starting pay range for a candidate selected for this position is generally within the range of $50000. This range only applies to candidates whose country of employment is the USA. Where a successful candidates actual pay will fall within this range will be based on a variety of factors including for example the candidates location qualifications specific skills and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

Who We Are:

The Nature Conservancys mission is to protect the lands and waters upon which all life depends. As a science-based organization we create innovative on-the-ground solutions to our worlds toughest challenges so that we can create a world in which people and nature thrive. Were rooted in our mission and guided by our values which include respect for all people communities and cultures. Whether its career development flexible schedules or a rewarding mission theres many reasons to love life inside TNC. Want a better insight to TNC Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are addition to the requirements in our job postings we recognize that people come with talent and experiences outside of a job and consider each applicants unique experience. Please apply wed love to hear from you. To quote a popular saying at TNC youll join for the mission and stay for the people.

What We Bring:

Since 1951 TNC has been doing work you can believe in. Through grassroots action we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members over 400 scientists and the dedicated efforts of our diverse staff and partners we impact conservation around the world!

TNC offers a competitive comprehensive benefits package including health care benefits flexible spending accounts a 401(k) plan with an 8% employer match parental leave accrued paid time off life insurance disability coverage employee assistance program other life and work well-being benefits. Learn more about our Benefits and Perks here.

Were proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified the role will be unposted. The timeline may vary depending on the expressed interest in the role so we highly encourage candidates to apply as soon as possible.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds beliefs and culture. Recruiting and mentoring staff to create an inclusive organization is a priority and we encourage applicants from all cultures races colors religions sexes national or regional origins ages disability status sexual orientation gender identity military protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancys background screening process.

Do you have military experience Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability please send a note to with Request for Accommodation in the subject line.