Senior Administration Officer
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Job Location:
Yearly Salary:
Posted on:
14 hours ago
Vacancies:
1 Vacancy
Job Summary
Glenorchy City Council is seeking a highly organised and detail-oriented Administration Officer (Education and Care) to support the effective operation of Councils Education and Care Services. This pivotal role ensures the accurate timely and compliant administration of enrolments financial processes and customer service functions contributing to high-quality outcomes for children families and the wider community.
About the Role:
The Administration Officer plays a key role in maintaining compliance with the Education and Care Services National Law and Regulations supporting quality improvement initiatives and ensuring smooth day-to-day service operations. The position works closely with families educators Council staff Services Australia and external software providers. Your day-to-day responsibilities will include:
- Maintain accurate records and documentation in accordance with the National Law and Regulations including enrolments attendance records financial reports and required registers.
- Ensure timely and compliant processing of Child Care Subsidy (CCS) requirements including enrolment submissions attendance reporting and liaison with Services Australia.
- Liaise with the services software provider to support enrolments and reporting requirements.
- Support the Nominated Supervisor with compliance monitoring including preparation for assessment and rating audits Quality Improvement Plans (QIP) policy updates and regulatory and Council reporting.
- Contribute to the development review and continuous improvement of administrative procedures and systems.
- Ensure confidentiality and information management standards are met including secure storage handling and archiving of sensitive child and family records.
- Coordinate administrative tasks relating to fees banking financial reconciliations EFTPOS and communication with families.
- Actively participate in the implementation review and ongoing improvement of the Service Quality Improvement Plan (QIP).
- Ensure compliance with the Australian Government Department of Education Child Care Provider Handbook and all other relevant legislation.
Position Hours: 30 hours per week
What youll bring:
To be successful in this role you will have:
- Certificate III or IV in Business Administration (or equivalent).
- Minimum two (2) years experience in a similar administrative role including experience with account management banking financial reconciliations CCS and EFTPOS.
- Advanced computer skills using Microsoft Office.
- Exceptional attention to detail and strong record-keeping skills.
- Proven ability to maintain confidentiality and legislative compliance.
- Excellent interpersonal and communication skills with the ability to engage professionally with educators families and stakeholders from diverse backgrounds.
- Strong organisational multitasking and time-management abilities.
Whats in it for you:
- Glenorchy City Council is an Employer of Choice providing a great work culture and a solid commitment to diversity and inclusion
- 15% Superannuation
- annual salary increases
- a motivated team that supports each other values innovation celebrates its success and has a bit of fun along the way
- ongoing training and career development
- access to a range of employee wellbeing initiatives including EAP
- Glenorchy City Councils Enterprise Agreement 2025
For further information on this position contact Kate Whitbread Child Care Delivery Coordinator on (03)
Our commitment to community
Council is committed to building a diverse and inclusive workforce that reflects the community we serve. We are also committed to the safety and wellbeing of children and young people and have zero tolerance to child abuse and harm. Our Safeguarding Children and Young People Policy outlines our commitment view it here.
How to apply:
To be considered applications must be submitted via this site or on the Glenorchy City Council Careers page.
Your application must include:
- a cover letter addressing the key selection criteria in the Position Description
- a current resume
Pre-employment checks including a national Police check health assessment and reference checks will be requested and organised by Council prior to finalising employment.
Applications close at 8pm on Sunday 15 February 2026
Required Experience:
Senior IC
Key Skills
- Administrative Functions
- office supplies
- Personnel Matters
- Records Management
- Office Procedures
- Space Management
- Daily Operations
- Administrative Policies
- Personnel Management
- Administrative Services
- Interpersonal skills
- Telephone Calls
- Travel Arrangements
- Administrative Procedures
- Word Processing
