Executive Administrator

Responsibilities / Tasks

• Start strong Medical dental and vision coverage begins on your first day

• Recharge and refresh Enjoy 12 paid holidays including a flexible floating holiday and 136 hours of PTO to relax or explore

• Invest in your future A 7% 401(k) employer match helps grow your retirement savings faster

• Keep learning Take advantage of tuition reimbursement to further your education or skillset

• Live well Our wellness incentive program rewards healthy habits

• Get support when you need it Access to a confidential Employee Assistance Program for personal or professional guidance

• Save smart Flexible Health Savings and Spending Accounts to manage out-of-pocket expenses

GEA Group located in Frisco TX is looking to add an Executive Administrative Assistant to our growing team!

The Executive Administrative Assistant provides high-level administrative support to the executive team with a particular emphasis on internal communications. This role requires an individual with exceptional organizational communication and multitasking skills who can handle sensitive information with discretion. The ideal candidate will ensure smooth day-to-day operations and contribute to effective communication strategies across the organization. The incumbent must be comfortable working with ambiguity and taking initiative to start projects and get work done.

Executive Support:

• Prepare meeting agendas materials and minutes for executive meetings.

• Manage executive calendars schedule meetings and coordinate travel arrangements.

• Screen incoming calls emails and correspondence directing them to appropriate departments.

• Assist in the preparation of reports presentations and confidential documents.

• Serve as the primary point of contact for internal communications on behalf of the executive team (liaise with different departments for PR activities and public facing materials.

• Handle personal tasks as needed for the executives.

Project Management:

• Manage special projects as assigned by executives ensuring timely completion and follow-up.

• Collaborate with cross-functional teams to ensure projects align with organizational goals.

• Track project progress and report on key milestones.

Office Administration:

• Coordinate office activities and ensure the smooth operation of the office.

• Assist with budget tracking and financial reporting including expense management.

• Plan and coordinate company events meetings and retreats.

• Manage office supply inventory order supplies and handle vendor relationships

• Organize and maintain files databases and corporate records

Communications

• Draft edit and proofread internal communications including newsletters emails and presentations.

• Work with Marketing to maintain corporate branding and ensure consistency across all communications.

• Coordinate communication between departments and teams to ensure clear and consistent messaging.

Your Profile / Qualifications

Profile And Qualifications:

• Bachelors degree in business administration communications related field preferred

• 5 years of experience in executive-level administrative support communications and business knowledge required. Familiarity with multinational processes and procedures is desirable.

• Strong organizational skills with the ability to multitask and prioritize.

• Excellent written and verbal communication skills.

• Ability to work independently and handle confidential information with discretion.

• Proficiency in Microsoft Office Suite (Word Excel PowerPoint) and collaboration tools (e.g. Teams Google Workspace etc.).

• Strong time management and organizational skills.

• Ability to work under pressure and manage tight deadlines.

• Problem-solving and critical thinking skills.

• Professionalism and strong interpersonal skills.

• High attention to detail and accuracy.

The typical base pay range for this position at the start of employment is expected to be between $80000.00 - $95000.00 per year. GEA Group has different base pay ranges for different work locations within the United States.

The pay range is not a guarantee of compensation or salary. The estimated range is the budgeted amount for the position. Final offers are based on various factors including skill set experience location qualifications and other job-related reasons. You may be eligible for additional rewards such as discretionary bonus (based on eligibility) and/or equity awards.

Please note: This position is based in the United States and does not offer visa or work sponsorship. Applicants must be authorized to work in the U.S. without current or future sponsorship.

GEA is an equal opportunity employer. Applicants will therefore receive consideration for employment without regard to age sex race color religion world view national origin genetics disability gender identity marital status sexual orientation veteran status or any other protected characteristic required by applicable law. Applicants with disabilities are welcome and will be given special consideration if they are equally qualified.

Did we spark your interest
Then please click apply above to access our guided application process.