Manager, Executive Office

Job Summary

The Executive Office Manager plays a critical role in ensuring the smooth and efficient operation of the Executive Office. Reporting directly to the Chief of Staff this position provides high-level administrative support to the President and Chief of Staff while overseeing the team of Executive Assistants. The Executive Office Manager is responsible for managing workflows maintaining operational excellence and fostering collaboration across the executive team.

Primary Responsibilities

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job responsibilities performed.

• Administrative Support
  • Provide comprehensive administrative support to the President and Chief of Staff including calendar management meeting coordination and preparation of briefing materials.
  • Handle confidential and sensitive information with discretion and professionalism.
• Executive Office Operations
  • Develop and maintain processes to ensure the Executive Office operates efficiently and effectively.
  • Serve as the primary point of contact for internal and external stakeholders interacting with the Executive Office.
  • Oversee logistics for executive meetings events and travel arrangements.
• Team Leadership
  • Manage and mentor the team of Executive Assistants ensuring alignment with organizational priorities and standards of excellence.
  • Establish clear roles responsibilities and performance expectations for the executive support team.
  • Foster a collaborative and high-performing team culture.
• Strategic Coordination
  • Partner with the Chief of Staff to implement strategic initiatives and special projects.
  • Ensure timely communication and coordination between the Presidents office and other departments.
  • Provide support to the Board of Directors.

Qualifications :

Education & Experience - Required

• Bachelors degree in Business Administration Management or related field.
• Minimum of 5 7 years of experience in executive administration office management or related roles.
• Exceptional organizational communication and interpersonal skills.
• Proven ability to manage multiple priorities in a fast-paced environment.
• High level of discretion and professionalism in handling confidential matters.

Education & Experience - Preferred

• Previous leadership experience

Knowledge Skills & Abilities

• Proficiency with Microsoft Office Suite; experience with report writing and PowerPoint presentations.
• Leadership and team development
• Strategic thinking and problem-solving
• Operational excellence and process improvement
• Strong written and verbal communication skills

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Compensation:

• Pay Range:  
• Other Compensation (if applicable):
•  Review the 2025-2026 UMMS Benefits Guide

Remote Work :

No

Employment Type :

Full-time