Project Coordinator
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Job Location:
Chicago, IL - USA
Monthly Salary:
Not Disclosed
Posted on:
17 hours ago
Vacancies:
1 Vacancy
Job Summary
Helios Construction Servicesis seeking an experienced Project Coordinatorto support our Principals Project Executives Project Managers and field teams in the successful execution of construction projects. This role is the operational backbone of the project teamowning critical workflows across Procore Sage/ERP contracts insurance compliance change management and closeout.
What youll do
Project Setup Systems Administration
- Create new projects in Procore manage directory/vendor setup and support the Procore to ERP process to enable job setup and job number assignment in Sage
- Maintain clean reliable project information flow and document control across Helios systems (Procore ERP/Sage and supporting tools)
Contract Subcontract Administration
- Coordinate subcontract execution workflows including compiling contract packages and routing through Docusignfor review and signature
- Support subcontract exhibit setup (typical exhibits include Scope Contract Documents Insurance Requirements Schedule Safety Orientation Billing Cycle etc.)
- Support owner contract administration and formatting/assembly standards for exhibits and signature issuance through Docusign
Insurance Compliance
- Request track and file subcontractor COIs; maintain compliance records and ensure documentation is captured correctly.
- Serve as a primary user supporting insurance documentation workflows through Helios insurance management process
Change Management Financial Coordination
- Administer change order workflows in Procore including owner-side potential change orders/prime contract change orders where assigned responsibilities fall under Project Coordinator
- Own Subcontract/Commitment Change Orders (CCOs)processes in Procore
- Assist project teams with critical project activities such as procurement jobsite setup and general project administration
Closeout Leadership
- Drive project closeout documentation and administrative completion beginning well before substantial completion
- Ensure change orders are complete and reflected in Procore and Sage during closeout
- Request and track subcontractor final invoices and perform subcontract invoice audits against contract value and gross billing
- Support final turnover expectationsHelios uses digital closeout tools to keep warranties/manuals/as-builts organized for clients
Qualifications
- 36 yearsof experience in construction project coordination / project administration (GC experience strongly preferred)
- Strong proficiency with Procore(directory commitments/subcontracts change workflows document control)
- Experience coordinating contract executionworkflows (Docusign exhibits executed document filing)
- Experience supporting project financial workflows (invoicing/pay apps/AP coordination) and comfort working in/alongside ERP/accounting systems (Sage/Timberline)
- Excellent written/verbal communication and the ability to manage multiple deadlines across active jobs
Preferred
- Experience with Sage/ERP
- Experience with insurance compliance/COI tracking
- Closeout experience and comfort coordinating turnover documentation (warranties/O&Ms/as-builts/punch)
Compensation & Benefits
Helios offers competitive compensation and a comprehensive benefits package including health dental and vision insurance as well as a 401k.
How to apply
Submit your resume and a brief note about your interest in the role.
Required Experience:
Manager
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
Helios Construction Services, is a commercial general contractor and construction management company in Chicago. Our projects enhance the built environment.
