Office Administrator
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Job Location:
Venice, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
- Answer incoming phone calls and emails
- Enter and manage new leads
- Schedule estimate appointments
- Calendar management and scheduling sold jobs
- Monitor and manage leads from Thumbtack Yelp Angi and other platforms
- Respond to online reviews through Liftify
- Conduct consistent customer follow-ups
- Process sold jobs: deposits paperwork work orders
- Ensure job statuses are accurate (scheduled in progress paid)
- Write up and manage go-backs
- Close out jobs in CertaOne and file documentation in Teams
- Deposit and post customer payments
- Manage accounts receivable and send invoices as needed
- Reconcile Paint invoices
- Prepare payroll and weekly painter payouts
- Enter Annual Financial Plan (AFP) into QuickBooks
- Issue purchase orders (POs)
- Order cabinet paint.
- Order supplies for shop office and marketing
- Maintain inventory and update point-of-sale materials
- Create sales packages and send/schedule estimates for Sales Associates
- Send estimate follow-up letters at the direction of Sales Associates
- Maintain and update customer mailing lists
- Prepare daily and weekly reports for management
- Participate in regional or national training conferences and meetings
- Manage paperwork for new hires and terminated employees
- High school diploma or GED required
- College degree a plus
- Three (3) years of Office Assistant or Office Manager experience (preferred)
- Proficiency in Microsoft Office
- QuickBooks experience preferred
- Strong organizational and time-management skills
- Detail-oriented with the ability to multitask
- Excellent verbal and written communication skills
- Experience with social media and digital marketing
Opportunity is Knocking
Qualities like working hard getting the job done right and fostering respect while working as part of a team are core to the CertaPro Paintersbrand culture. This makes each independently owned and operated CertaPro Paintersfranchise unique and fulfilling places to work. It is important to not only deliver memorable experiences for customers but for team members of each independently owned and operated CertaPro Paintersfranchise as well.
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location and not to CertaPro Painters Corporate.
Required Experience:
Unclear Seniority
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
CertaPro are professional painters and painting contractors, we offer interior painting, exterior house painting and commercial painting. Jobs of all sizes.
