Program Assistant III
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Job Location:
Monthly Salary:
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Position Title:
Program Assistant IIIJob Group:
Professional & ScientificRequired Minimum Qualifications:
High school diploma or equivalent and 5 years of related experiencePreferred Qualifications:
Experience with and ability to interpret State and Federal regulations governing privacy rules such asFERPA Red Flag Rule andSSNprivacy regulations.Experience in higher education dealing with financial aid and registrars office processes and procedures.
Experience with banking processes procedures rules and regulations.
Job Description:
Summary
The Treasurers Office at Iowa State University (ISU) is currently seeking qualified candidates to fill a Program Assistant III position. This position assists the Office in maintaining accurate records of payments by consulting with the Universitys Receivables Office Office of Student Financial Aid Office of the Registrar and other various University departments to properly manage and apply payments. This role also researches questions to provide information and advice to students parents and authorized third parties regarding payment of the University bill and works with financial institutions to research and resolve returned or incorrectly applied student parent faculty and/ or staff payments.
Responsibilities for this position include:
Drafting letters to financial institutions for validation of authorized account signatories
Assisting with daily banking processes and settlements
Maintaining databases for on-campus merchant credit card program monthly fee reconciliation and outgoing wires
Monitoring the Treasurers Office general email to ensure timely and accurate responses to inquiries and requests
Assisting in maintaining the Treasurers Office website to ensure information is current
Researching and providing necessary documentation to claim Universitys unclaimed property held by various States
Supporting internal and external senior level personnel as well as ensuring diplomatic proceedings with complex financials impacting the University
The successful candidate must be analytical innovative professional organized have strong written and verbal communication skills and work well alone and as a member of a team. Knowledge of fund accountingNACHArules and other banking processes and the ability to communicate advise and negotiate with a diverse group of staff students and the general public regarding procedures rules and regulations are also required to be successful in this position. The candidate must be proficient with Microsoft Word Excel and Outlook able to diffuse a volatile individual and/or situation and effectively problem solve.
Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.
Level Guidelines
Senior-level position applies advanced and specialized expertise and competencies
Typically receives general supervision with high level guidance on the most complex assignments
Completes assignments which are moderately difficult or difficult
Resolves issues including atypical issues and makes recommendations
May lead projects of limited scope
Functions as go to. Responds to inquiries and requests from others inside and outside work area
May act as a lead assigning tasks and providing guidance to lower level workers
May provide supervision to one to two other staff or lead a small work team
Provides guidance to students
Appointment Type:
RegularNumber of Months Employed Per Year:
12 Month Work PeriodTime Type:
Full timePay Grade:
PS805Application Instructions:
To apply for this position please click on Apply and complete the Employment Application. Please be prepared to enter or attach the following:
1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter
Applications will be accepted until the position is filled. Please Note: To receive full consideration applications should be received by February 11 2026.
If you have questions regarding this application process please email or call or Toll Free: 1-.
Why Choose ISU
Iowa State Employees enjoy comprehensive health and work-life benefits including medical and dental; as well as:
Retirement benefits including defined benefit and defined contribution plans
Generous vacation holiday and sick time and leave plans
Onsite childcare (Ames Iowa)
Life insurance and long-term disability
Flexible Spending Accounts
Various voluntary benefits and discounts
Employee Assistance Program
Wellbeing program
Original Posting Date:
January 30 2026Posting Close Date:
Job Requisition Number:
R18537Required Experience:
Junior IC
Key Skills
- Project Management Methodology
- Project / Program Management
- Program Management
- Management Experience
- Microsoft Powerpoint
- Project Management
- Microsoft Project
- Budgeting
- DoD Experience
- Leadership Experience
- Supervising Experience
- Contracts
About Company
Attending Iowa State University of Science and Technology (ISU) can be a whirlwind experience for some. ISU is a public land-grant institution offering higher education courses and programs with an emphasis on science, technology, and related areas. It's also home to the Cyclones athl ... View more
