Administrative Assistant 3

Job Title

Administrative Assistant III

Phoenix AZ (On-site only)

Staff Augmentation Hourly
40 hours per week Day Shift (8:00 AM 5:00 PM)

Projected Start Date: April 6 2026
Projected End Date: June 30 2026

Business Operations ASMI

The Administrative Assistant III provides advanced clerical and administrative support to ensure efficient internal operations and exceptional service to internal staff and the public. This position serves as the primary point of contact for visitors and callers and supports multiple programs including Inspections Education and Training and Reclamation. The role requires strong organizational skills attention to detail and the ability to manage multiple priorities in a fast-paced environment.

• Greet assist and direct visitors and members of the public in a professional manner
• Receive screen and route incoming telephone calls faxes and general inquiries
• Direct members of the public to appropriate staff or departments

• Open date-stamp and distribute incoming correspondence
• Maintain general and departmental filing systems (physical and electronic)
• Maintain inventory of office supplies and coordinate replenishment
• Coordinate repair and maintenance of office equipment

• Compile input and maintain data for the Inspections Program database
• Summarize data and assist with preparation of reports
• Support the Education and Training Program by:
  • Answering questions regarding training schedules
  • Assisting with forms and data entry into databases

• Assist the Reclamation Department with delivery and pickup of security documents to the State Treasurers Office
• Handle communications related to obtaining mailing addresses for public meetings
• Coordinate public notice mailings
• Provide administrative support for public meetings including updating documents agendas and related materials

• 3 5 years of administrative support experience
• Proficiency with:
  • Google Workspace
  • FileMaker Pro
  • Microsoft Access
  • Microsoft Office (Word Excel Outlook)
• Strong organizational communication and multitasking skills
• Ability to handle confidential information with discretion

• Local candidates only (must be local at time of submission)
• R sume must clearly state the candidates current location
• Must be available for in-person interviews within one week of posting close date
• Must be able to start within two weeks of offer
• Security clearance required
• Background check and drug screening required (HireRight)
• Start date contingent upon interviews onboarding completion and issuance of a State agency Purchase Order