Fleet Operations Specialist

Who We Are:

At Formic were on a mission to revolutionize American manufacturing and create more abundance in the world. We believe in continuing the American legacy of innovation by making automation accessible to all manufacturers and increasing their factory productivity by 10x.

Supporting us in our mission with investments thus far totaling over $60 million are backers including Lux Capital Initialized Capital Blackhorn Ventures Mitsubishi HC Capital NA and CEOs and founders of multiple Fortune 50 companies.

Role Overview
This role sits at the intersection of Supply Chain Project Management and Field Service Operations. The Fleets Operations Specialist ensures projects are set up correctly executed cleanly from a procurement and documentation standpoint and closed out with full financial and operational integrity. This position is critical to maintaining operational rigor visibility and accountability across projects.

Key Responsibilities

Supply Chain & Procurement

• Reconcile parts purchased via company credit cards and ensure alignment with project and financial records
• Support procurement requirements including entering purchase orders into ProcureDesk
  Track and resolve outstanding compliance documentation (COI ACH tax exemption forms)

Project Management & Administration

• Set up and maintain standardized project folders
• Pre-populate project summaries using data from project ADTs
• Track active projects and flag gaps or risks related to documentation or procurement
• Manage project wrap-up by posting all required FinOps and closeout documentation

Field Service Support

• Follow up on open or incomplete field service work orders
• Ensure all service documentation is completed accurately and closed in a timely manner

What Success Looks Like

• Projects are launched with complete accurate setup and documentation
• Procurement and financial records are clean auditable and timely
• No projects linger due to missing paperwork or incomplete service records
• Field service and operations teams experience reduced friction and clearer visibility

Ideal Profile

• Highly organized with strong attention to detail
• Comfortable working across multiple systems and teams
• Proactive accountable and able to drive tasks to completion
• Experience in operations supply chain project coordination or field service support preferred

What we look for:

Were building a company from the ground up so every single person we hire has a massive impact on our team culture and ability to accomplish our mission. While each individual brings their own unique skills and perspectives to Formic we look for people who share our vision and act in alignment with our Operating Principles. If this sounds like you Formic could be the place for you!

• Fearless Optimism:You share our ambitious vision of what we can accomplish. Youre aware of the challenges we will face as a startup doing new things in an old space but youre energized by the incredible opportunity we have to drive change for our customers and for the manufacturing industry at large.
• Factories First:You have a strong customer focus no matter who your customer is. You seek to make things easier and better for our customers even if it makes your job a little harder.
• Today Not Tomorrow:There are always plenty of projects to tackle in a startup but you prioritize take accountability for work and have a bias toward action.
• Be Right Often:You dont do things just because thats how theyve always been done. You keep looking for ways to improve seek out feedback along the way and back your decisions up with data.
• Made of Rubber:Justlike rubber when you fall you bounce back up. You know theres going to be a lot of challenge and change in our work ahead but you are adaptable resilient and ready to thrive through it all.
• Good Baton Passes:You work with a desire to make things easier and better for your team members. You use empathy to understand the needs and goals of others and support each other so Formic can be successful together.

Equal Opportunity

Formic is an equal opportunity employer. We do not discriminate on the basis of race color religion or religious creed sexual orientation gender gender identity marital status family or parental status disability military or veteran status or any other basis protected by law. All employment decisions are based on a persons merit business needs and role requirements. If you require further accommodations or have questions regarding accessibility of our roles please reach out to.

AI Use

At Formic fairness and transparency are at the heart of our hiring process. We use AI-powered tools in some interviews to help our teams evaluate candidate responses but all final hiring decisions are made by humans. You can learn more about how AI is used in our recruitment process by reviewing our AI Hiring Disclosure linkedhere.

**Important Notice on Recruitment Scams

Formic has been made aware of fraudulent outreach claiming to represent Formic through various scam or phishing attempts. Please note that all communications from Formic will come from a verified @ email address or verified LinkedIn account. Formic will never ask you to download unsolicited documents schedule interviews via third parties without prior application or share personal or financial information. If you receive suspicious outreach please disregard it and report it to