HR Business Partner

HR & Payroll Coordinator

Location: Lombard IL

About Pernix International

Pernix International is a dynamic and growing global company committed to excellence across its operations. As we continue to expand we are seeking a detail-oriented proactive HR & Payroll Coordinator to support our Human Resources and payroll functions. This role plays a critical part in ensuring accuracy compliance and smooth day-to-day HR operations across the organization.

Position Overview

The HR & Payroll Coordinator is responsible for supporting core HR operations in-house payroll processing and employee lifecycle activities. This role requires a high degree of confidentiality organization and responsiveness. The ideal candidate is comfortable managing multiple HR priorities supporting managers and employees and maintaining accurate records in a fast-paced environment.

Key Responsibilities

Payroll & HR Operations

• Process in-house payroll ensuring accuracy timeliness and compliance

• Maintain payroll data timekeeping deductions and employee records

• Utilize SmartSheet and other HR tools to track workflows deadlines and documentation

• Respond to and manage inquiries through the HR email inbox ensuring timely and professional communication

• Handle employment verifications confirmations and related documentation

• Support salary surveys and assist with compensation benchmarking as needed

Employee Lifecycle & HR Administration

• Coordinate and support onboarding processes including new hire documentation system setup and orientation support

• Assist with offboarding including documentation system access changes and exit coordination

• Maintain accurate and up-to-date employee files and HR documentation

• Support performance management processes including performance reviews and Performance Improvement Plans (PIPs)

• Assist managers with HR-related processes documentation and timelines

• Ensure compliance with company policies and applicable federal and state employment regulations

Policies Handbooks & Compliance

• Assist with maintaining and updating employee handbooks policies and internal HR documentation

• Support compliance initiatives and audits as needed

• Ensure HR practices align with company standards and employment regulations

Qualifications

• 13 years of experience in HR coordination payroll administration or related HR support roles

• Experience processing in-house payroll

• Familiarity with SmartSheet HRIS platforms and payroll systems

• Strong understanding of HR operations onboarding performance management and employee documentation

• Excellent written and verbal communication skills

• High attention to detail with strong organizational and time-management abilities

• Ability to handle sensitive and confidential information with discretion

• Proficiency in Microsoft Office Suite (Excel Word Outlook)

• Bachelors degree in Human Resources Business Administration or a related field preferred but not required

Why Pernix International

• Opportunity to grow your HR and payroll career within a global organization

• Hands-on exposure to core HR operations and employee lifecycle management

• Collaborative professional and supportive work environment

• Competitive salary and benefits