Administrative Assistant

Atlas is a nationwide leader in civil engineering materials testing and geotechnical consulting services for environmental industrial and infrastructure construction projects. Headquartered in Denver CO Atlas currently has over 3500 employees with offices throughout the US including Alaska & Hawaii. Its no accident that Atlas creates a better experience for infrastructure and environmental projects. Its how we are built with the best people in the industry with the reach and expertise to help at any and every step of the project and with a heart-led approach that puts quality and safety at the center of everything we do. Were just built to be better. We are a great company.

We are seeking an Administrative Assistant to join our Idaho Falls ID team! This is a part time opportunity. Come join us!

Job responsibilities include but are not limited to:

• Answer and direct phone calls.
• Organize and schedule appointments with company software.
• Plan meetings and take detailed minutes.
• Write and distribute email correspondence memos letters and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Minimum requirements:

• Proven experience as an Administrative Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment like printers and fax machines.
• Proficiency in MS Office (MS Excel in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.

Technical requirements:

• Experienced in Microsoft Power Automate and Microsoft Forms for streamlining workflows and data collection.
• Exposure to scheduling or dispatch software.
• Experience with report submittal certification tracking and digital document control.
• Familiarity with digital file systems client portals or compliance documentation.

Other miscellaneous qualities:

• Discretion with sensitive data.
• Initiative to improve tracking or reporting systems.
• Team-player attitude with strong follow-through.
• Familiarity with engineering or construction environments.
• Experience with estimating project pricing is preferred.
• Experience in project-based environments such as engineering construction or technical services.

Benefits:

Atlas offers a comprehensive benefit program to meet the diverse needs of our employees. Depending on your employment status Atlas benefits include health dental vision life AD&D voluntary life / AD&D disability benefits leaves of absence 401k paid time off paid holidays employee assistance program educational assistance program.

Who We Are:

We strive to be the most sought-after infrastructure and environmental solutions company known for our unique values-driven approach and brought to life by the industrys most exceptional people.

Atlas provides professional testing inspection engineering environmental and consulting services from more than 100 locations nationwide. We deliver solutions to both public and private sector clients in the transportation commercial water government education and industrial markets.

With a legacy of providing consistent quality and results Atlas creates a better experience at every stage of an infrastructure project. We connect the best experts in the industry to deliver value from concept to completion and beyond. This means doing everything our clients expect and then raising the expectations in a way that only our people can.

Our Values:

Life: We enhance quality of life. We value people and safety above all else.
Heart: As our hallmarks we act with compassion empathy and respect.
Trust: We work together as partners doing what we say with full accountability.
Mastery: Always striving for the highest quality we ensure greatness inspires all our work.

Atlas EEOC Statement

Atlas is an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race color sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic as outlined by federal state or local laws.

This policy applies to all employment practices within our organization including hiring recruiting promotion termination layoff recall leave of absence compensation benefits training and apprenticeship. Atlas makes hiring decisions based solely on qualifications merit and business needs at the time. For more information read through our EEO Policy Experience:

Junior IC