Administrative Coordinator – Bookkeeper

About MISSSEY

MISSSEY works to prevent girls and gender-expansive youth from ever entering circumstances of sexual exploitation and violence. We also support young people who are experiencing exploitation to exit. Once theyve exited we partner with them so that they may avoid re-entering sexually exploitative circumstances and live free of harmful transactional relationships. As an organization we value healing youth voice integrity and relationships. Our service model is focused on healing through trauma-informed survivor-centered and youth-focused approaches. We recognize the crucial voices of survivors in facilitating healing in victims of commercial sexual exploitation and the value of young people empowering other young people. Our work with youth is a partnership helping them transition from victim to survivor to leader encouraging their long-term stability and success in whatever path they choose. MISSSEY believes that with the right opportunities and support youth can overcome the circumstances of their exploitation and thrive.

For more information about MISSSEY please go to our website at .

Position Summary

The Administrative Coordinator Bookkeeping Focus plays an important role in ensuring accurate financial operations and effective administrative systems. Under the supervision of the Operations & Finance Manager this role is primarily responsible for bookkeeping financial processing and operational coordination while providing limited administrative support across the organization. The Administrative Coordinator works in compliance with grants contracts and agency policies and procedures.

The ideal candidate for this position would:

• Have a minimum of 3 years experience providing bookkeeping and administrative support
• Be professional organized and able to multitask and shift priorities as needed
• Be a continual learner deeply invested in women girls and gender-expansive youth
• Have the ability to develop good rapport with staff partners and community members
• Have the ability to co-create a strong reflective highly productive and caring culture

Duties and Responsibilities:

Bookkeeping & Financial Operations (55%)

• Process accounts payable invoices bill payments and check runs
• Manage PEX cards and organizational credit cards and bank statements on a monthly basis
• Data management in SAGE Intacct
• Prepare deposit logs and coordinate bank deposits
• Support month-end close activities
• Assist with monthly grant invoicing and tracking
• Assist with annual financial reviews audits and funder site visits
• Monitor spending accounts and flag discrepancies
• Track vendor pricing and financial documentation
• Work closely with MISSSEYs external accounting consultant to ensure timely provision of all required financial documentation and participate in weekly coordination meetings.

Administrative & Operational Support (30%)

• Provide general administrative and operational support within MISSSEY
• Maintain organized financial operational and compliance records
• Manage data in Google Drive and physical files
• Coordinate with vendors service providers landlords and IT related to billing contracts and payments
• Support onboarding of new vendors and maintenance of vendor files (W-9s contracts insurance payment info)
• Support development and documentation of operational procedures

Operational & Financial Training Support (5%)

• Train staff on operational and financial procedures including:
  • PEX card usage and monthly reconciliation
  • Expense documentation and reimbursement requirements
• Provide ongoing guidance related to financial processes

Management Team Support (5%)

• Provide administrative support to the Operations & Finance team
• Support the Operations & Finance team with reporting and coordination

Other (5%)

• Handle sensitive information in a confidential manner
• Participate in supervision staff meetings and trainings
• Collaborate with the MISSSEY team on organization-wide initiatives
• Other duties as assigned

Qualifications:

• Minimum 3 years experience providing bookkeeping and administrative support in a nonprofit setting
• Highly organized and systems oriented
• Strong Excel Google Sheets and Google Workspace skills
• Experience with financial systems; SAGE Intacct preferred
• Preferred: experience using and PEX () for accounts payable and expense management
• Experience working in environments serving African American cis trans and non-binary women and girls
• Passion for supporting young people and healing-centered trauma-informed work

Physical Demands:

• Occasional lifting of up to 50 lbs
• Daily computer use including extended typing
• Ability to communicate verbally in person and by phone
• Ability to stand for at least 20 minutes at a time

Work Environment:

• In person
• Shared office space
• Occasional outdoor activities

Required Licenses and Certificates:

• Current drivers license reliable transportation and proof of insurance if driving is required for work-related travel
• Criminal background check including fingerprint clearance
• TB clearance

Employment is contingent upon successful completion of background screening in compliance with applicable California law.

Compensation & Benefits

Hourly Pay: $29 $33 per hour (commensurate with experience)

Status: Non-exempt

Insurance: 100% employer-covered Medical Dental & Vision

Other Benefits:

• Long-Term Disability & Life Insurance
• Employee Assistance Program (EAP)
• SIMPLE IRA with employer match
• Generous PTO and paid holidays
• Vacation available after 90-day period
• Paid sick time compliant with CA law
• Family and pet bereavement leave

Equal Opportunity Employer

MISSSEY is an equal opportunity employer. We strongly encourage applications from people with marginalized identities including but not limited to Black Indigenous and people of color; women; LGBTQ individuals; system-impacted people; and survivors of exploitation. We do not discriminate on the basis of race religion gender identity age sexual orientation disability or any other protected category.

At-Will Employment Disclosure

Employment at MISSSEY is at-will. This job description is not a contract and is subject to change.

To Apply

Please submit your resume and a brief cover letter detailing your interest and relevant experience to: or via the application link.
Applications will be reviewed on a rolling basis until the position is filled.