Administrative Coordinator-ICHI (Springdale, AR)

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Closing Date:

02/15/2026

Type of Position:

Professional Staff - Fiscal Affairs

Job Type:

RegularNo

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education research and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical Dental and Vision plans available for qualifying staff and family
• Holiday Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position please click theApply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual orientation or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting please contact Human Resources at .

Department:

ICHI Admin 4

Departments Website:

Summary of Job Duties:

We are seeking a dedicated and organized professional to join our team as an Administrative Coordinator. You will be a key contributor to the UAMS Institution for Community Health and Innovation ensuring the seamless execution of administrative functions that support community health initiatives. The role involves managing schedules coordinating meetings and maintaining records to support the institutions goals. The ideal candidate will have strong organizational skills attention to detail and a passion for community health. This position offers an opportunity to contribute meaningfully to initiatives that improve public health outcomes and foster innovation. This is an ideal position for a proactive detail-oriented individual passionate about contributing to community health outcomes in a dynamic mission-driven environment.

Apply today to join UAMS and support impactful community health initiatives!

Qualifications:

Minimum Qualifications:

• High school diploma/GED and at least six (6) years of experience in program coordination office administration customer service or a related field.
• Valid drivers license current automobile insurance and access to a reliable car for moderate travel (mileage reimbursed if a state vehicle is unavailable). Occasional out-of-state travel required.

Preferred Qualifications:

• Bachelors degree and at least two (2) years of experience in program coordination office administration customer service or a related field.

Knowledge Skills & Abilities:

• Detail-oriented and highly organized.
• Excellent interpersonal and problem-solving skills.
• Proficiency in Microsoft Office Suite.
• Strong oral and written communication skills.
• Ability to work independently and collaboratively in a team setting.
• Capable of managing multiple priorities and meeting deadlines under pressure.

Additional Information:

Key Responsibilities:

Travel and Purchasing

• Coordinate travel arrangements for faculty and staff including flights hotels rental cars and other travel needs.
• Process purchase requests for office supplies medical supplies books dues and other departmental items.
• Utilize Workday for travel and purchasing ensuring proper documentation and compliance with UAMS procedures.
• Communicate with the central procurement office to confirm purchase order details and secure competitive pricing.
• Reconcile travel card charges in a timely and accurate manner acting as a responsible steward of the travel card.

Administration

• Support project administrative needs by collaborating with team members across various initiatives.
• Assist with planning campus events including room reservations food and beverage arrangements technology setup and invitation management.
• Manage Outlook calendar scheduling for leadership coordinate meetings and maintain accurate records.
• Maintain office supply inventory schedule conference rooms and provide directions or assistance to on-site guests.
• Establish and maintain contact lists office policies and procedures to streamline operations.
• Handle incoming and outgoing mail process shipments via UPS/FedEx and maintain related records.

Additional Duties

• Support special projects and provide backup assistance to departmental staff as needed.
• Contribute to team efforts by taking on additional assigned duties to ensure operational success.
• May carry out additional duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

ResumeCurriculum Vitae Proof of Veteran Status

Special Instructions to Applicants:

Please contact for any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

This position is subject to pre-employment screening (criminal background drug testing and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:

Manipulate items with fingers including keyboarding Sitting

Frequent Physical Activity:

Hearing Repetitive Motion Talking

Occasional Physical Activity:

Driving Walking

Benefits Eligible:

Yes