Project Coordinator
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Job Location:
Emeryville, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
- Description: Program Coordinator
Onsite Emeryville CA (Administrative Office)
Monday Friday 8:00 AM 5:00 PM
Overview
Our CLient is seeking a Temporary Program Coordinator to support the Office of Well-Being (OWB) while recruiting for a permanent backfill. This role provides high-visibility administrative and program support to the Chief Wellness Officer and broader OWB team coordinating meetings communications and operational deliverables across system-wide initiatives.
Key Responsibilities
Coordinate and support OWB programs meetings and initiatives across multiple stakeholders (often 60 participants)
Prepare format and distribute slide decks agendas pre-reads and follow-up materials
Manage the OWB program and operating calendars including ongoing updates and maintenance
Track metrics and support Monthly Operating Reviews
Draft and send communications to targeted hospital and system stakeholders (using existing templates)
Capture meeting notes action items and follow-ups; distribute summaries and materials
Support clinician well-being retreats and system meetings including onsite coordination note-taking surveys and follow-up reporting
Design and support OWB presence at large system events (e.g. booths materials)
Create upload organize and maintain files in Microsoft Teams and SharePoint
Review and update SharePoint sites including formatting and content edits
Use survey tools (e.g. SurveyMonkey Smartsheet Word surveys) to collect and compile feedback
Qualifications
Experience in program coordination executive support or administrative project support
Strong written and verbal communication skills
Proficiency with Microsoft Office (PowerPoint Outlook Word Excel)
Experience with SharePoint Teams and calendar management
Comfortable coordinating large meetings and working with senior leaders
Highly organized detail-oriented and proactive
Prior healthcare or large enterprise experience preferred
Work Environment
Onsite administrative office (non-clinical)
No direct patient care responsibilities
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
