Event Executive

We are looking for a proactive and detail-oriented Event Executive to manage end-to-end event planning and execution. This role involves translating client briefs into well-executed event experiences coordinating closely with internal teams and vendors and ensuring smooth on-ground delivery. You will play a key role in delivering events that align with brand objectives and provide a strong experience for attendees.

What Youll Do

Event Pre-Planning and Coordination

• Ability to comprehend client briefs identify key objectives and align event planning with client expectations.
• Develop creative event ideas that match brand identity and objectives ensuring a seamless experience for attendees.
• Establish a structured event timeline delegate responsibilities effectively and ensure smooth coordination among internal teams.

Vendor Management

• Liaising with Vendors on Brief: Effectively communicate event requirements including design setup and logistical needs ensuring vendors fully understand expectations.
• Quotation & Negotiation: Source quotations from multiple vendors compare pricing and services and negotiate for cost-effective yet high-quality solutions.
• Vendor Coordination: Oversee vendor deliverables ensure timely execution and troubleshoot any last-minute challenges to maintain event quality.
• On-Site Supervision: Ensure vendors execute their tasks as per agreed timelines and quality standards addressing any issues in real time.

Event Management

• On-Ground Execution: Oversee event setup manage timelines and ensure smooth event flow adhering to planned objectives and brand guidelines.
• Crisis Management: Identify potential risks and respond effectively to any on-site issues to minimize disruptions.
• Stakeholder Coordination: Ensure seamless communication between clients vendors and internal teams to maintain event alignment.
• Guest & Experience Management: Oversee attendee experience ensuring hospitality engagement and brand messaging are well executed.

Post-Event

• Event Wrap-Up & Reporting: Ensure proper event closure including dismantling return of materials and budget reconciliation.
• Post-Event Analysis: Gather feedback from stakeholders assess event success and identify areas for improvement.
• Documentation & Learnings: Compile an event report detailing key takeaways challenges and recommendations for future events.
  
  

Who You Are

• Bachelors degree in any discipline.
• Fluent in English written and spoken.
• 1 to 2 years of experience in Marketing / Advertising.
• Target and result-oriented mind with a passion for working independently.
• Well-organized responsible and occupied with problem-solving skills.
• Creative detail-oriented with the ability to take initiative prioritize and multitask.
  
  

Why Youll Love It

• Advanced AI tools for all positions
• Creative office at XXXX
• Competitive Salary
• Performance Review (2 times per year)
• Annual Performance Bonus
• Annual Paid Leave
• Marriage Compassionate and Parental Leaves
• Health Insurance
• Social Security
• Monthly Quarterly Annual MVP Awards (prizes up to 8000USD)