Administrative Assistant

At U.S. Bank were on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions enabling the communities we support to grow and succeed in the right ways all more confidently and more oftenthats what we call the courage to thrive. We believe it takes all of us to bring our shared ambition to life and each person is unique in their potential. A career with U.S. Bank gives you a wide ever-growing range of opportunities to discover what makes you thrive. Try new things learn new skills and discover what you excel atall from Day One.

As a wholly owned subsidiary of U.S. Bank Elavon is committed to building the platforms and ecosystems that help over 1.5 million customers around the world to achieve their financial goalsno matter what they need. From transaction processing to customer service to driving innovation and launching new products were building a range of tailored payment solutions powered by the latest technology. As part of our team you can explore what motivates and energizes your career goals: partnering with our customers our communities and each other.

Job Description

Essential Functions

• Independently plans and organizes work; develops and maintains procedures to ensure meetings are scheduled calendar conflicts are resolved and work is completed in an efficient manner
• Adept in scheduling purchasing and using booking and ordering apps such as Uber Doordash AMZN etc.
• Adept with HR and team apps such as Workday and Jira
• Proactively networks with on-site and cross-site administrators and leaders to inspire a sense of bonding clarity high morale and fun
• Creates and executes team building events and office camaraderie
• Ensures the office runs efficiently including handling office facility requests; orders and organizes office and break room supplies
• Manages the Executives Outlook calendar including booking hotel and flight reservations for business travel and setting up meetings
• Collaborates with other Administrators at all levels to provide leaders availability in a prompt manner when requested
• Composes correspondence prepares reports and conducts special projects as directed
• Prioritizes business and leader needs based on ever-changing situations and timelines
• Organizes invoicing as well as expense review and processing
• Researches and summarizes data as requested; prepares reports for the executive and other members of senior and executive management
• Follows through on work shared with other employees to ensure all necessary actions have occurred to reach delivery

Qualifications

• Over ten years of executive administration success
• Highly adept in attention-to-detail
• Well-developed ability to organize and prioritize tasks
• High school diploma
• In-depth knowledge of policies and procedures as they relate to the executives function
• Proficient computer navigation skills using a variety of software packages including Microsoft Office 365 applications including Copilot Teams Word Excel PowerPoint OneNote OneDrive SharePoint Power BI Viva Engage and more
• Ability to quickly and proactively anticipate and resolve scheduling needs and conflicts as part of being responsible for general management of the leaders calendar
• Proven organizational abilities strategizing planning and running team meetings and offsite events to build team morale
• Excellent verbal and written communication skills
• The required schedule will align with the Executives schedule and will require additional availability during his travel
• The role offers a hybrid/flexible schedule which means theres an in-office expectation of 3 days per week in the Atlanta office

Preferred Qualifications

• Bachelors or higher degree in related field
• Banking experience

If theres anything we can do to accommodate a disability during any portion of the application or hiring process please refer to ourdisability accommodations for applicants.

Benefits:

Our approach to benefits and total rewards considers our team members whole selves and what may be needed to thrive in and outside work. Thats why our benefits are designed to help you and your family boost your health protect your financial security and give you peace of mind. Our benefits include the following:

• Healthcare (medical dental vision)

• Basic term and optional term life insurance

• Short-term and long-term disability

• Pregnancy disability and parental leave

• 401(k) and employer-funded retirement plan

• Paid vacation (from two to five weeks depending on salary grade and tenure)

• Up to 11 paid holiday opportunities

• Adoption assistance

• Sick and Safe Leave accruals of one hour for every 30 worked up to 80 hours per calendar year unless otherwise provided by law

Review our full benefits available by employment status here.

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race religion color sex national origin age sexual orientation gender identity disability or veteran status and other factors protected under applicable law.

E-Verify

U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about theE-Verify program.

U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition certain positions may also be subject to the requirements of FINRA NMLS registration Reg Z Reg G OFAC the NFA the FCPA the Bank Secrecy Act the SAFE Act and/or federal guidelines applicable to an agreement such as those related to ethics safety or operational procedures.

Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Posting may be closed earlier due to high volume of applicants.