Administrative Director, Research

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

The Neurological Clinical Research Institute (NCRI) at the Massachusetts General Hospital (MGH) is a premier Academic
Research Organization (ARO) managing clinical trials in neurological disorders as part of the Mass General Brigham (MGB)
Neuroscience Institute (NSI). The NCRI employs physician-clinical researchers research nurses project managers and data
managers SAS programmers systems analysts grants managers research nurses quality specialists and administrative
assistants dedicated to planning and implementing clinical trials.
Receiving general direction from the Sr. Director Healey Center for ALS and NCRI the Director NCRI Contracts & Finance sets
the administrative and financial direction and is responsible for the oversight of research administration activities in the
Neurological Clinical Research Institute (NCRI) at MGH. Drawing on a broad understanding of the Hospital Harvard Medical
School and sponsor policies and requirements and displaying a high degree of initiative and independent judgment the
incumbent will collaborate closely with administrative leadership grants administrators physicians and scientists to
continually assess and direct a wide range of research issues including financial personnel regulatory long-range planning and project development. Possesses a thorough knowledge of current MGB MGH NIH and other clinical research-related
policies/procedures guidelines and standards. Requires discretion and judgment to organize priorities complete tasks and
handle confidential information.
The Director NCRI Contracts & Finance must be able to communicate effectively with principal investigators project
managers and other members of the interdisciplinary team. He/she will provide budget and contracting advice to members
of the Neurology department and is expected to create new ideas decide on workflow and work distribution and have a
leadership role in the NCRI and the field. As a member of the NCRI leadership team the Director contributes to the
organizational planning and shares responsibility for promoting operational excellence and continuous improvement. The
incumbent works closely with NCRI leadership to ensure effective and optimum utilization of personnel fiscal and material
resources and directly manages and mentors the NCRI contracts and finance team.

Relevant activities include but are not limited to the following:
Responsible for the leadership and overall fiscal oversight for a large portfolio of research funds in the NCRI totaling
approximately $100M in annual expenditures.
Manages > $100M portfolio of special funds (gifts endowments sundry) working in collaboration with PIs development
and central offices to develop innovative and hybrid funding models.
Directly manages and mentors the Contracts and Finance team including hiring onboarding performance management
and professional development.
As a key member of the NCRI multifunctional leadership team shares the responsibility of developing strategic goals and
implementation of initiatives while providing the organizational direction necessary to effect change and promote
excellence for the NCRI. Collaborates with NCRI leadership to plan strategize and develop policies and procedures to
maximize the organizational and financial position of the NCRI.
Develops and provides reporting and analysis to the Co-Directors & Sr. Director of Healey at the level of the overall program
and individual grants and provides strategic guidance and interventions to ensure fiscal stability responsible stewardship
of funds and administrative compliance with institutional federal private and industry guidelines.
Conducts funding analyses including forecasting anticipated deficits/surpluses.
Meets with grant administrators and investigators to review potential deficit funds and alert the Executive Director NSI
Chief of Service Vice Chairs Executive Administrator Administrative Director and Principal Investigator of any financial
issues that will have a negative impact on departmental finances.
Leads the development and implementation of policies procedures and strategies for the NCRI contracts and finance
function
Provides strategic oversight of site vendor and industry-sponsored clinical trial contracting including budget
development review of financial terms and coordination of payment structures for ARO-led studies.
Oversees contracting and financial strategy for NCRI-led coordination-center trials and externally funded collaborations.
Makes recommendations and provides ongoing training for all NCRI staff members on new policies or novel issues in
clinical trial financial management. Serves as the NCRIs liaison to hospital and research administrative offices and
departments and various institutional committees including Research Management Research Finance and Supply Chain
Management HR etc.
Creates and delivers presentations to internal and external audiences related to clinical trial budgeting contracting and
financial management
Works withthe department and representatives from other departments to evaluate establish implement and maintain
systems policies and procedures consistent with MGH Partners Harvard Medical School and sponsor agency guidelines
Works with principal investigators and fellows to research and identify new sources of funding.
Reviews adjusts and submits biannual Time and Effort reports for the Executive Director of the Neuroscience Institute
to ensure compliance with governmental guidelines.
Interprets and articulates institutional and sponsor research regulations including numerous detailed Federal
regulations that are subject to varying interpretations and nonfederal regulations for which each private sponsor has
unique requirements pertinent only to that sponsor; Develops and recommends solutions acceptable to both the
institution and the sponsor; Maintains a current working knowledge of all pertinent sponsor regulations
Coordinates development preparation and distribution of research-related departmental publications/communications
Leads process improvement efforts task forces and special projects.
Serves as a resource for the resolution of research questions/issues/problems.
Reviews and interprets subcontract and industry agreements.
Performs/coordinates special projects for leadership as may arise from time to time.
Attend monthly meetings as required

SKILLS & COMPETENCIES:
Time Management: Exceptional organizational skills and ability to organize time and priorities effectively asking for
direction when appropriate. Flexibility to handle multiple tasks and deadline pressures.
Quality Assurance: Skills to work efficiently and effectively and strives to do so in all aspects of the position. Ability to
engender these skills among staff.
Personnel Management: Ability to skillfully handle issues of a sensitive nature with respect to confidentiality abiding by
institutional guidelines. Ability to provide support direction and development to staff.
Leadership: Ability to identify issues/projects and initiates plans to address; Demonstrates forthrightness and integrity.
Fiscal Responsibility: Effective financial and analytical skills including budget development grant and contract
management. Ability to ensure timely submission and review of budgets and performance evaluations.
Discretion and Confidentiality: Ability to handle sensitive and confidential matters discreetly and to ensure confidentiality
guidelines are maintained by staff.
Analytical Skills: Ability to conceptualize and conduct complex analysis (financial and operational).
Critical Thinking/Decision Making: Ability to appropriately evaluate all aspects of a situation and to independently make
appropriate and timely decisions.
Interpersonal/communication: Excellent interpersonal/communications skills and a good command of the English language
including medical and scientific terminology.
Information Systems/Technology Skills: Exceptional computer skills (including operating systems word processing
database electronic mail Internet and spreadsheets).
Competently able to help oversee and maintain study budgets for the Neurological Clinical Research Institute

Job Summary

Summary
The Administrative Director is responsible for setting administrative direction (i.e. policies and procedures systems etc.) and coordinating the research aspects of the organization. Drawing on a broad understanding of Hospital and sponsor policies and requirements and displaying a high degree of initiative and independent judgment the incumbent will collaborate closely with physicians scientists and leadership to continually assess and direct a wide range of research issues including financial personnel operational regulatory facilities systems programmatic development long-range planning and project development for the organization.

Does this position require Patient Care
No

Essential Functions
-Assist in establishing and operationalizing the strategic priorities which include research faculty recruitment/retention education and fundraising.

-Supervise the budgetary process including review and approval of funding requests as well as serve as liaison to the Development Office in providing strategic guidance and involvement with fund raising.

-Performs funding analyses including forecasting anticipated deficits/surpluses.

-Oversee management of symposia and visits/lectures by outside researchers in the areas relevant to stem cell research to benefit the research community.

-Develops and implements tools systems and resources to support and facilitate proposal and award activities and to improve coordination of grant activities among principal investigators and Research Management.

-Works in concert with Research Management and principal investigators to ensure the continuity of the overall research effort.

-Manages all phases of research grant and contract administration including personnel management and staff training/development.

-Oversees and approves research financial transactional activities (payroll travel requests MSS employee changes journal entries check requests etc.) as appropriate; Oversees research expense (telephones staffing etc.) management issues; Oversees these activities as they occur at the Divisional and laboratory level; Performs comparative analyses; Develops and implements policies and procedures and strategies for cost containment.

Education
Bachelors Degree Finance required or Bachelors Degree Business Administration required or Masters Degree Business Administration preferred

Can this role accept experience in lieu of a degree
No

Licenses and Credentials

Experience
Research Administration experience 3-5 years required and Research Management Experience 5-7 years required

Knowledge Skills and Abilities
- Exceptional organizational skills and ability to organize time and priorities effectively.
- Ability to skillfully handle issues of sensitive nature with respect to confidentiality abiding by institutional guidelines.
- Extensive knowledge regarding research financial operational business planning and project management grant management sponsor and institutional guidelines and requirements etc.
- Ability to develop a common vision for stakeholders communicate effectively sell ideas and take ownership and responsibility for activities.
- Effective financial and analytical skills including ability to develop and monitor budgets grant and contract management.
- Ability to ensure timely submission and review of budgets and performance evaluations.
- Excellent interpersonal skills to deal effectively with both senior management and staff.
- Strong verbal and written communication skills and proven ability to communicate complex material.

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 35lbs
• Carrying Occasionally (3-33%) 20lbs - 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Hybrid

399 Revolution Drive

40

Regular

Day (United States of America)

Pay Range

$124342.40 - $180897.60/Annual

Grade

9

At Mass General Brigham we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive and any offer extended will take into account your skills relevant experience if applicable education certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however it does not encompass all elements contributing to your total compensation addition to competitive base pay we offer comprehensive benefits career advancement opportunities differentials premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .

Mass General Brigham Competency Framework