Project Coordinator Commercial Printing
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Job Location:
Saint Paul, MN - USA
Monthly Salary:
Not Disclosed
Posted on:
16 hours ago
Vacancies:
1 Vacancy
Job Summary
Primary Role
To coordinate the production of print jobs from the moment the estimate is approved and converted to a job ensuring on-time delivery quality control and clear communication between Account Management and Production using PrintSmith / Filemaker
Key Responsibilities
- Job Onboarding
- Receive notification from Estimator Account Manager or Sales that a quote has been approved.
- Double-check job details: quantities materials production notes due dates and attachments.
- Materials Management and Purchasing
- Check inventory for required paper substrates and finishing materials.
- Place material orders with vendors based on job requirements.
- Track purchase orders confirm delivery dates and follow up with suppliers.
- Record received materials and communicate availability to production.
- Production Planning & Scheduling
- Assign jobs to departments (Prepress Press Bindery) using Filemaker
- Coordinate slotting of jobs into daily production schedules.
- Flag priority/rush jobs and adjust timelines as needed.
- Production Communication & Oversight
- Print or digitally distribute job tickets with clear specs and instructions.
- Communicate special instructions or late changes effectively.
- Ensure departments update job progress in Filemaker.
- Proof Management
- Upload customer proofs or approvals to the job in Filemaker
- Track approval status; alert Account Manager or Production if approval is delayed.
- Hold production until proof is approved (if required).
- Issue Resolution
- Monitor jobs for delays or material issues.
- Escalate problems to Account Manager as needed.
- Maintain communication trail (Job Notes status updates daily logs).
- Delivery Coordination
- Confirm packaging and delivery details are correct.
- Use Filemaker or external systems (like courier platforms) to track dispatch.
- Mark job as Completed or Delivered upon confirmation.
- Job Closure & Handover
- Review completed job for accuracy and quality.
- Archive production notes and client correspondence.
- Notify Account Manager or Billing team for invoicing follow-up.
Qualifications
- 2 years of experience working within a commercial printing environment
- Associates degree in graphic design business or related (preferred)
- Experience compiling cost estimates for commercial print jobs (preferred)
- Experience with CRM software programs (Filemaker or Printsmith preferred)
$65000 - $75000 a year
#ZR
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
IC
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
Cogent Analytics is a business consulting firm, which provides powerful solutions to the American small business owner.
