Senior Accounting & Billing Specialist (U.S. California Tax)
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Job Location:
Quezon City - Philippines
Monthly Salary:
Not Disclosed
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
Employment Type: Full-Time Employment
Work Setup: Onsite onboarding for a two to four weeks followed by a transition to a remote setup.
Work Schedule: Night Shift (Following U.S. Pacific Time Zone)
Location: Eastwood Libis Quezon City
Salary Package: 65000 PHP to 80000 PHP/Monthly
About the Client:
A forensic technology and expert services firm based in United States that helps legal teams analyze visualize and present complex evidence in court.
We are seeking a detail-oriented and proactive Accounting & Billing Specialist to manage our companys billing payroll and bookkeeping processes. The ideal candidate will ensure accurate timely invoicing and payroll processing maintain organized financial records and collaborate closely with leadership to uphold strong financial health and client satisfaction.
Key Responsibilities
Billing & Invoicing
- Access and manage time entries from the project management tool (Wrike) to prepare biweekly timesheets.
- Categorize hours as billable vs. nonbillable and ensure accuracy before client invoicing and team payroll.
- Create process and send client invoices every 2 weeks via QuickBooks ensuring all required client details are complete.
- Reach out to the team at the start of each project or upon contract signing to confirm all client and billing information.
- Perform audits of submitted timesheets for accuracy and completeness.
Payroll & Reimbursements
- Process biweekly payroll through ADP ensuring accuracy in hours rates and deductions.
- Handle employee expense reimbursements accurately and on schedule.
Accounts Receivable & Collections
- Track Accounts Receivable (AR) and monitor invoice aging reports.
- Meet 12 times weekly with the CEO to review client invoices audit records and discuss overdue accounts.
- Identify overdue invoices mark invoices past 30 days as past due and past 45 days as delinquent.
- Notify internal teams to pause work at 45 days delinquent and coordinate communications with clients regarding payments.
- Conduct client billing follow-ups via calls and emails to resolve issues or escalate to CEO/Client Services/Sales as needed.
Bookkeeping & Reporting
- Maintain accurate financial records and support daily accounting functions.
- Perform month-end and quarterly reconciliations ensuring all accounts are balanced and discrepancies resolved.
- Track and report on key financial metrics including outstanding AR and billing performance.
- Follow existing bookkeeping procedures and identify opportunities to improve processes.
- Create and update Standard Operating Procedures (SOPs) for accounting and billing workflows.
Tax Preparation Support
- Assist in organizing and preparing necessary documents and reconciliations for the Tax Accountant during annual filing periods.
Qualifications
- Bachelors degree in accounting Finance or a related field (or equivalent experience).
- Minimum 3 years of experience in accounting billing bookkeeping payroll or financial operations.
- Proficiency in QuickBooks ADP and Wrike (or similar project management tools).
- Strong understanding of AR/AP management biweekly payroll client invoicing cycles and collection workflows.
- Experience managing collection communications including sending collection emails and making followup calls.
- Proactive thinkahead mindset with the ability to anticipate needs and recommend process improvements.
- Able to work with minimal supervision and quickly learn new systems tools process and workflows.
- Strong communication skills both written and verbal with the ability to collaborate effectively across teams.
- Ability to prepare summarize and confidently present the book of accounts and key financial insights to the management.
- Exceptional attention to detail organization and accuracy.
- Ability to prioritize tasks meet deadlines and support multiple departments.
- Experience creating and maintaining SOPs preferred.
Required Experience:
- Experience with private US small business accounting.
- Experience in remote accounting.
- Experience using CRM or accounting automation tools
Work Schedule
- Full-time Monday to Friday
- U.S. Business Hours (Pacific Time zone)
WHY INTELASSIST
We grow together. We value your effort. We aim to empower you.
Required Experience:
Senior IC
Key Skills
- Medical Collection
- Accounts Receivable
- Athenahealth
- ICD-10
- Medical Coding
- 10 Key Calculator
- Detailing
- ICD-9
- Medical Billing
- Microsoft Excel
- CPT Coding
- Medicare
About Company
: Work collaboratively with a team to ensure the complete and timely collection of medical records, billing information, and other materials collected on behalf of our customers (Law Offices).Qualifications as follows: Excellent Communication Skills (Oral and Written)Ability to exp
