Reservations Coordinator

Reporting to the Reservations Manager the Reservations Coordinator will be responsible for the following duties:

• Accurately process booking requests and modifications across all tour offerings
• Responding promptly and professionally to guest inquiries via phone email and shared inboxes
• Demonstrating strong product knowledge and proactively matching guest needs to appropriate tours
• Conducting reservation and retail sales transactions including upselling where appropriate
• Assisting with complex or sensitive guest service situations ensuring fair and thoughtful resolution
• Supporting post-booking communication including confirmations rescheduling and follow-up when required
• Accurately processing FIT and OTA booking requests received via email or partner systems
• Communicating clearly with FIT and OTA partners to confirm details answer questions and support upcoming tour needs
• Maintaining a strong understanding of partner agreements booking procedures and operational requirements
• Maintaining up-to-date knowledge of schedules availability operational updates and product changes
• Communicating scheduling changes capacity updates and operational information clearly and in a timely manner
• Supporting check-in and boarding procedures when required
• Promptly reporting customer product or operational issues to a supervisor or manager
• Adhering to departmental policies privacy standards payment procedures and Code of Conduct
• Supporting smooth day-to-day operations in a guest-focused fast-paced environment
• Professionally and diplomatically responding to public-facing online reviews and internal customer reviews in a timely manner
• Supporting service recovery efforts by offering solutions aligned with company policies and guest care standards

• Flexible availability (weekday availability during spring and fall seasons is an asset)
• Minimum of two (2) year of customer service experience in tourism hospitality or a guest-facing role
• Comfort working with computers tablets (iPads) reservation systems and POS platforms
• Ability to remain calm professional and solution-oriented in complex or high-volume situations
• Strong written and verbal communication skills
• Ability to work independently and collaboratively within a team
• Familiarity with Halifax the waterfront and the companys tours and experiences

For over three decades Ambassatours Gray Line has stood as a leader of excellence in sightseeing in Canadas East Coast offering award winning land and water tours across Nova Scotia New Brunswick and Prince Edward Island. Our heart beats in Halifax Nova Scotia where our journey began and continues to flourish.

As a distinguished Gray Line affiliate were not just about tours; were about creating extraordinary experiences. Our mission is to enrich lives through exceptional journeys that leave lasting impressions. From our celebrated Harbour Hopper Tours and Boat Cruises in Halifax to the serene beauty of Peggys Cove and the Annapolis Valley each experience is crafted to offer a unique perspective of Eastern Canadas charm and rich history.

Our purpose is clear: To Create and Deliver Exceptional Experiences to Enrich the Lives of our Team Customers and Communities. This purpose echoes in every tour we conduct every story we share and every smile we bring to our guests faces.

Please join us in exploring the natural wonders and vibrant sea and landscapes of Eastern Canada and discover why at Ambassatours Gray Line we do more than just tours - we create memories that we hope will last a lifetime.

Ambassatours Gray Line is proudly Rainbow Registered: Canadas national accreditation for 2SLGBTQI inclusive welcoming and safer spaces for all. Learn more about this program at

Ambassatours Gray Line is proud to be an Age-Friendly Institutes Certified Age Friendly Employer (CAFE). This program is the nations only certification program that identifies organizations committed to being the best places to work for employees aged 50.

Our Purpose

To Create Exceptional Experiences to Enrich the Lives of our Team Customers and Communities.

Our Core Values

We Do the Right Thing - Always
Our team acts with integrity and honesty and focuses on putting ourselves in the shoes of others. Our commitment to safety for our team and guests is uncompromising.
We Step Up and Own It
We empower each other to take ownership of our actions. We are accountable for ourselves our colleagues our clients and our company.
We Communicate Clearly and Honestly
Were honest transparent and committed to doing whats best for our guests and our company. We collaborate openly in pursuit of the truth.
We Work as a Team
We are committed to building an encouraging caring and supportive environment. We share a responsibility to support our team members and enrich their lives.
We Find a Better Way
We actively seek continuous improvement by challenging the status quo with open minds focus and creativity.
We Exceed Expectations
We pursue excellence with pride commitment and reliability. We consistently deliver high quality work both internally and externally.

Ambassatours Gray Line is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to the principle of employment equity for all applicants and employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Ambassatours are based on business needs job requirements and individual qualifications regardless of age race colour religion creed sex sexual orientation gender identity gender expression physical or mental disability or any other of the protected characteristics as per the Human Rights act of Nova Scotia. Ambassatours will not tolerate discrimination or harassment based on any of these characteristics.

Ambassatours Gray Line is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to the principle of employment equity for all applicants and employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Ambassatours are based on business needs job requirements and individual qualifications regardless of age race colour religion creed sex sexual orientation gender identity gender expression physical or mental disability or any other of the protected characteristics as per the Human Rights act of Nova Scotia. Ambassatours will not tolerate discrimination or harassment based on any of these characteristics.