Senior Office Coordinator
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Job Location:
Monthly Salary:
Posted on:
13 hours ago
Vacancies:
1 Vacancy
Job Summary
Are you highly organized people-focused and passionate about supporting a smooth and welcoming office environment Inline Group Inc. is looking for a Senior Office Coordinator to support day-to-day office operations and help ensure an efficient well-maintained and positive workplace for our team and visitors. This role is ideal for someone who enjoys keeping operations running smoothly maintaining an organized workspace and supporting employees behind the scenes.
What Youll Be Doing:
- Office Operations & Workplace Support - Be the first point of contact for visitors vendors and new team members. Youll ensure reception areas meeting rooms kitchen spaces gym areas and common spaces are clean organized fully stocked and maintained to Inline standards. From managing office supplies to coordinating maintenance youll help ensure the office is safe functional and welcoming.
- Facilities & Vendor Coordination - Work closely with cleaning crews maintenance contractors landscapers snow removal teams and equipment vendors to support both interior and exterior office operations. Youll manage office keys monitor maintenance needs and collaborate with the Director of Technical Services when additional support is required.
- Event Planning & Employee Engagement - Support employee engagement by coordinating office events celebrations and recognition initiatives including appreciation events lunch & learns long service awards and annual holiday events. Youll also assist with Inline in the Community initiatives and manage Inline swag for recruitment clients and team member appreciation.
- Employee & Leadership Support - Prepare new hire workstations in collaboration with IT to ensure workspaces are ready for day one. Youll assist with internal communications prepare new hire announcements manage name plaques and signage and provide administrative support to senior leadership with travel arrangements and meeting coordination as needed.
- Vendor Program & Subscription Management - Manage subscriptions such as PAIR Great Place to Work and Waterstone. Youll also oversee mail and courier services maintain vendor records and track service schedules and office equipment.
- Process Improvement & Standards - Develop and maintain SOPs for office operations identify opportunities to improve efficiency and organization and ensure compliance with safety and building requirements. Youll also support budgeting and tracking of office operations expenses.
What Were Looking For:
- Experienced Professional - You bring 7 years of experience in office coordination workplace operations or facilities support and are comfortable managing day-to-day office needs independently
- Organized & Proactive - Youre highly organized detail-oriented and able to anticipate needs and resolve issues before they escalate.
- Strong Communicator - You have excellent interpersonal and communication skills and maintain a friendly professional presence when interacting with employees visitors and vendors.
- Vendor & Operations Savvy - Youre comfortable coordinating vendors managing service agreements and handling basic office equipment troubleshooting.
- Tech Comfortable - Youre proficient with Microsoft Office and comfortable using digital tools calendars and communication platforms.
Why Inline Group Inc.
- Competitive Pay We offer a strong base salary including bonuses
- Take care of what matters most Enjoy health care benefits for you and your family.
- Personal wellness is a priority Use your Health and Wellness Spending Account to support your hobbies and passions.
- Investing in you Take advantage of our Annual Training and Development Allowance to boost your skills.
- Plan for your future Take advantage of our RRSP matching program to help you save for retirement.
- Future growth opportunities Inline Group Inc. is growing and so are the opportunities for you to take on new challenges and grow your career!
Ready to make your next career move Apply today!
#INDLP2026
Required Experience:
Senior IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
Since 2012, Inline has provided oil & gas, infrastructure, mining and power generation clients with a value proposition that encompasses the best of both worlds – the competitiveness and flexibility of a smaller firm, but the processes, expertise, and services of a large firm, derived ... View more
