Fleet Personnel Management Coordinator & Learning & Development

Key responsibilities

Coordinate onboarding offboarding and personnel updates in Workday for mariners and international hires.

Maintain system access controls including USB permissions DOA (Delegation of Authority) limits and 3PC (3rd Party Compliance) access assignments.

Support expense report processing and liaise on tax compliance issues for expatriates.

Collaborate with team leads to identify and resolve administrative bottlenecks.

Assist in optimizing workflows as team structures evolve.

Provide backup support for strategic Manning and Leaning & Development (L&D) initiatives as needed.

Maintain and update distribution lists for Learning and Development Officer (LDO) Training and Officer Development Program (ODP) stakeholders.

Manage SharePoint sites for Manning L&D and ODP ensuring secure access and proper organization of program materials.

Coordinate badge and computer requests for new hires and ODP participants.

Create and distribute ODP schedules; communicate with stakeholders across locations.

Draft ODP letters detailing program expectations and contact information.

Support in preparing immigration letters for business visa support.

Facilitate Supervisor Skills Assimilation sessions and Diversity Equity and Inclusion.

Record and track promotion criteria and feedback for ODP candidates.

Serve as the primary contact for Vessel Management Team (VMT) and officers regarding training access and issues onboard.

Maintain the Training Matrix and COMPASS Critical Competencies ensuring proper assignment by rank in the Ocean Learning Platform (OLP).

Manage vendor accounts and training assignments for Safebridge (ECDIS) and Intoximeters (BAT) modules.

Record completions of training done outside OLP and update officer records accordingly.

Liaise with Corp Compliance and IT to coordinate new training needs and resolve platform issues.

Interested can contact OR email resume to

Required Skills:

Fleet Personnel Management Coordinatorstrategic Manning and Leaning & Development3rd Party ComplianceTraining MatrixOcean Learning PlatformCOMPASS Critical CompetenciesOLPODPLearning and Development OfficerOfficer Development ProgramDelegation of AuthorityDOAFleet Personnel ManagementMarineShippingVessel Management TeamSafebridge (ECDIS)Intoximeters (BAT) modules