Manager, Programs College of Arts & Sciences

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The University of Miamis College of Arts and Sciences has an exciting opportunity for a full-time Manager Programs to work in Coral Gables FL.

The Manager Programs for the College of Arts and Sciences provides comprehensive programmatic and administrative support to enhance the student experience and advance the Colleges academic mission. With dual reporting to the Senior Manager for Administrative Operations and the Assistant Dean for Academic Programs this position supports both the Deans Office and undergraduate program operations with a focus on excellence collaboration and service.

The Manager Programs coordinates and executes academic programs and events and supports the Colleges interdisciplinary programs to promote student engagement and academic addition to program management this role provides senior-level administrative support to the Deans Office. Serving as a key point of contact for students faculty and leadership the Manager Programs ensures that College initiatives run efficiently strategically align with institutional goals and reflect the Colleges commitment to innovation engagement and excellence in higher education.

This position requires exceptional organizational communication and interpersonal skills as well as sound judgment in navigating complex situations. The Manager Programs regularly handles sensitive and confidential information with discretion and professionalism demonstrating adaptability and the ability to manage multiple priorities in a fast-paced environment. A strong commitment to collaboration across departments faculty and student support units is essential. Additionally the individual serves as a back-up to the Senior Manager for Administrative Operations ensuring continuity of operations within the College.

• Coordinates manages and implements all related logistics to (new and ongoing) academic interdisciplinary programs events and special projects. Responsibilities include working with vendors / caterers processing purchase orders reserving event spaces preparing expenditure paperwork and creating invitations mailings and event materials (e.g. faculty and staff recognition events Future Cane Day Scholarship Weekend etc.)

• Collaborates with program directors and internal stakeholders to ensure interdisciplinary programs run efficiently and effectively; include managing administrative processes for interdisciplinary programs and other special initiatives.

• Coordinates with interdisciplinary program directors builds and enters course schedules and instructor assignments into CLSS and processes co-listing requests; works with program directors regarding details of scheduling and room assignments.

• Manages and coordinates the Colleges awards (e.g. Beyond the Book Cooper Fellows Graduate Student awards etc.) including receiving and processing applications coordinating committee reviews preparing award and decline notifications and maintaining detailed financial spreadsheets.

• Monitors program and student and faculty reports as needed.

• Ensures the effective management of interdisciplinary program operations within authorized budgets monitoring expenditures and maintaining financial compliance.

• Coordinates and executes all transactional processing work for special instructor hiring CAS awards programs and any other Deans initiatives.

• Manages and coordinates travel and related requests and expenditures for the Deans Office and interdisciplinary programs.

• Provides senior-level administrative support to the Deans Office and Senior Associate Deans (including meetings and managing special projects and events).

• Hires and provides direct supervision of student assistants

• Attends relevant College meetings and assist with the development preparation and dissemination of College minutes and materials for meetings and events.

• In the absence of the Senior Manager for Administrative Operations this position will provide high level administrative support to the Dean and all his constituencies.

• Performs other duties as assigned

CORE JOB FUNCTIONS

1. Plans implements evaluates and monitors assigned program(s).

2. Implements project plans related to the delivery of new and on-going program(s).

3. Works with internal stakeholders so that program(s) run efficiently and effectively.

4. Evaluates and measures the effectiveness of assigned program(s).

5. Ensures that operations are managed within authorized budgets.

6. Collects manages and reports program data.

7. Develops and cultivates relationships and partnerships with various internal/external entities and organizations to further department functions.

8. Recruits supervises evaluates and disciplines department staff to ensure optimum performance.

9. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Minimum Qualifications

• Bachelors degree in relevant field
• Minimum 4 years of relevant experience

Knowledge Skills and Attitudes:

• Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.

• Organizational Development: Ability to implement strategies to improve organizational effectiveness engagement and manage change.

• Financial Oversight: Knowledge of financial operations and management.

• Team Leadership: Ability to create and maintain a cohesive and productive team environment build positive working relationships and work collaboratively with others.

• Technical Proficiency: Skilled in using office software technology and relevant computer applications.

• Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.

Any relevant education certifications and/or work experience may be considered.

The University of Miami is recognized as one of the nations premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20000 faculty and staff the University is committed to excellence and guided by a mission to positively impact the lives of students patients and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values the University community works together to build an environment defined by purpose collaboration and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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