Manager of First Impressions Potential for Hybrid Work

Discover a Career That Empowers You Join HUB International!

At HUB International were more than just an insurance brokerage firm were a thriving community of entrepreneurs driven by purpose and passion. Every day we help individuals families and businesses protect what matters most by providing a broad array of insurance retirement and wealth management products and services. But we dont stop there we also invest deeply in our people.

Here your career is in your hands. Youll be empowered to learn grow and truly make an impact. Whether youre supporting a local business or helping a national client navigate complex risk youll be backed by the strength of a global firm and the heart of a regional team.

As one of the worlds largest insurance brokers and a proud Stevie Award-winning workplace HUB offers a unique blend of big-company resources and entrepreneurial spirit. With over 20000 professionals across 570 offices in North America we bring together industry-leading technology a strong culture of collaboration and centers of excellence that fuel innovation.

Explore your future with HUB International. Lets grow together. If youre ready to be part of a company where your voice matters your work has purpose and your potential has no limits HUB is the place for you.

We currently have an opportunity for a Manager of First Impressions to join the Mid-Atlantic team.

The Manager of First Impressions serves as the emissary of our regional culture ensuring every interaction whether in person by phone or in our shared spaces reflects our commitment to professionalism and engagement. This unique role combines oversight of front-of-house operations across the region executive support for the leadership team and ownership of employee engagement events that bring our teams together.

This is not a traditional administrative position. The Manager of First Impressions shapes how our people and clients experience our organization from the very first moment of contact. If you thrive on making others feel welcome take pride in operational excellence and enjoy creating memorable experiences wed love to hear from you.

Job Responsibilities:

Front-of-House Operations & Team Leadership

• Manage the centralized Reception Team and internal call center staff; provide day-to-day guidance and support across the region
• Establish and maintain consistent service standards greeting protocols and phone handling procedures across all locations
• Coordinate coverage schedules to ensure seamless front desk and call center operations
• Serve as the primary point of contact for facilities-related needs in conference rooms and reception areas including scheduling systems presentation equipment and room readiness
• Manage mail distribution workflows including scanning documents into the agency management system and routing to client service personnel/teams
• Coordinate vendor relationships for office services including shipping shredding postage and office supplies
• Onboard train and mentor front-of-house team members; provide performance feedback and support professional development

Executive Support

• Manage complex calendars for members of the regional executive team including scheduling meetings resolving conflicts and anticipating needs
• Coordinate travel arrangements including itineraries accommodations and expense processing
• Plan and coordinate execution of regional executive meetings
• Prepare materials for executive meetings
• Handle confidential correspondence with discretion
• Serve as a liaison between executives and internal/external stakeholders

Employee Engagement & Events

• Plan coordinate and execute regional employee events including holiday celebrations team-building activities recognition programs and milestone celebrations
• Manage event logistics including venue selection catering invitations and budgets
• Lead the regional FUN Committee and identify opportunities to enhance workplace culture and team morale through creative engaging events and initiatives.
• Partner with HR and leadership to align events with organizational goals and values

General Responsibilities

• Attend and complete required training sessions and assignments
• Establish and maintain effective professional relationships with colleagues at all organizational levels
• Communicate clearly and professionally with internal and external stakeholders
• Adhere to all organizational policies procedures and regulations
• Complete other duties and projects as assigned

Qualifications:

Required:

• High school diploma or GED equivalent required; Bachelors degree in Business or similar equivalent experience preferred
• Demonstrated experience in office administration executive support or hospitality/front-of-house operations
• Proven ability to lead coach and coordinate the work of others in a multi-location environment
• Strong organizational skills with the ability to manage competing priorities and meet deadlines
• Excellent interpersonal and communication skillswritten and verbal
• High level of professionalism discretion and judgment when handling confidential information
• Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint Teams)
• Periodic travel to regional office locations

Preferred:

• Experience planning corporate events or employee engagement programming
• Familiarity with calendar/scheduling tools travel booking platforms and expense management systems
• Background in insurance financial services or professional services environments

What We Offer You:

At HUB International were invested in your success both inside and outside of work. Our benefits are designed to support your well-being empower your growth and set you up for a secure future. From comprehensive health coverage to resources that promote work-life balance weve got you covered.

We believe in continuous learning and career momentum. Whether youre just getting started or ready to take the next step HUB provides the tools mentorship and opportunities to help you thrive. When you grow we grow!

Benefits you may enjoy working at HUB International Mid-Atlantic Inc:

• Medical Dental Vision and Prescription Drug Coverage
• Health Plan Reimbursement Program
• Health Savings Account (HSA)
• 401(k) Savings Plan
• Employee Assistance Program (EAP)
• Comprehensive Wellness Program
• Flexible Spending Accounts (FSAs)
• Life and Disability Plans
• Long-Term Care
• Identity Theft Group Legal Accident Critical Illness Pet Insurance and many more!
• Low-Cost Loan Program and Student Loan Resources
• Vacation Holiday Sick and Personal Time Off
• Comprehensive Onboarding
• Continuing Education
• Flexible Work Arrangements
• Dress for Your Day Dress-Code

Culture & Belonging Employee Networks:

At HUB inclusion isnt just a core value its a shared commitment. Were building a workplace where every voice is heard every person is respected and everyone can show up as their authentic self.

One of the easiest ways to get involved is by joining one of our Culture & Belonging Employee Networks communities where connection support and impact come to life.

Currently we have the following networks:

• HUB Women Network
• HUB Black Inclusion Network
• Asian Pacific Islander Network
• Hispanic Network
• HUB Young Professional Enrichment (HYPE)
• Indigenous Network
• Pride Network
• Military Veterans/Military Spouses & Families Network

Employees engaged in these groups all have an interest in raising awareness at HUB supporting the three-pronged D&I Strategy:

• Talent the attraction recruitment and hiring of the best diverse talent;
• Culture creating a culture of Inclusion and Belonging; and
• Community having a diverse lens to the societal impact that we have in communities through volunteerism and philanthropy.

The expected salary range for this position is $55000 to $70000 and will be impacted by factors such as the successful candidates skills experience and working location as well as the specific positions business line scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance FSA HSA and 401(k) accounts paid-time-off benefits such as vacation sick and personal days and eligible bonuses equity and commissions for some positions.

Apply today!

*LI-AM

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity national origin religion age color sex sexual orientation gender identity disability or veterans status or any other characteristic protected by local state or federal laws rules or regulations.

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