Events Co-ordinator

COME AND JOIN US . . .

We are currently seeking an experienced astute and confident EventCo-ordinator to play an integral role in our multi-faceted team. We build strong relationships with our members and guests and ensuring each one feels their visit is truly personalised we aim to have everything in place before they even ask.

The on target earning potential for this role is 36101 per annum - comprising a base salary of 29101 plus a qualified estimate of 7000 in gratuities and service charge* As a member of the Gleneagles team you will also enjoy a fantastic range of perks benefits and rewards

ABOUT GLENEAGLES

For the past century weve been making memories at our iconic hotel and sporting estate in rural Perthshire. Gleneagles Townhouse our luxury hotel and members club on St Andrew Square Edinburgh has created an exciting new chapter in our history. Crowned Employer of the Year at the 2024 Cateys and retaining our Michelin Guide - One Key Distinction for the second year in 2025 everything we do is about surpassing expectations and creating unrivalled adventures for our guests.

WORKING AT GLENEAGLES

Were devoted to making our people feel as valued as our this way we strive to support the whole you not just the professional part but the personal part too. People join our team for all sorts of reasons. Some work here to develop a career some work full-time while others have a part-time schedule to fit around their personal commitments. However long you plan to stay with us and whatever hours youd prefer to work were open to flexible working requests and offer hours shift patterns and contract types to suit everyone.

Heres a bit more detail on what we see you doing in this role:

• Converting group and event enquiries into confirmed bookings through direct guest communication and relationship building
• Preparing tailored proposals that showcase Gleneagles Townhouse event spaces while meeting client objectives and budgets
• Planning coordinating and hosting site visits and pre-event meetings to ensure clients fully experience the Gleneagles offering
• Working closely with Food & Beverage and Sales teams to design secure and deliver exceptional events while driving revenue
• Collaborating with internal departments to ensure every event is customised and exceeds client expectations
• Liaising with the Membership team to ensure event enquiries align with member activity and protect the member experience
• Managing relationships with client agents to produce detailed event programmes that maximise facilities and budget potential
• Providing hands-on flexible event support on the day coordinating operational teams to ensure seamless delivery
• Handling client requests and challenges with professionalism and diplomacy maintaining service excellence
• Actively selling and upselling services adding the Gleneagles personal touch to encourage repeat and new business
• Ensuring accurate recording processing and presentation of all event charges and final accounts within agreed timescales
• Leading post-event debriefs with clients and internal teams to gather feedback drive continuous improvement and build long-term relationships
• Interacting with our members and guests always warm professional helpful and doing everything you can to exceed their expectations; playing your part in making their stay with us luxurious in every way

The kind of person we are looking for:

• Ideally you will already be based in Edinburgh and have previous proactive sales experience within the local market within Hospitality Venues such as hotels restaurants and event venues.
• You think out of the box always get around obstacles and stand out from the crowd
• Driven for success target orientated achieve deadlines and always respond to enquiries swiftly and efficiently
• Flexible approach in an ever-changing environment youre knowledgeable about the market and show an avid interest in keeping up to date with relevant news sharing your findings with key stakeholders
• Highly motivated and possessing an immense sense of pride in your work; youre passionate about delivering the high standards for our guests in line with the Gleneagles brand
• You have a positive can do attitude to solving problems in a professional and courteous manner
• A strong team player with great communication skills and an enthusiastic approach; youre well organised and punctual with an eagle eye for detail
• You want to be part of a team that works hard supports each other and above all has fun along the way

Whats in it for you:

Time to let your hair down

• 30 days holiday (including bank holidays) that increases with service
• Seasonal parties and local social events
• 50% discount on Food & Beverage Country Pursuits Spa and Hair Salon (Mon-Thurs) and the Golf Driving Range
• Golf Membership (with access to all 3 championship courses) for 50.00 per annum

Treats in your pocket

• Flexi points into yourPerkboxwallet to spend as you choose. The points can be spent immediately or you can save them up over a number of months for perks that cost that little bit more. All this gives you greater choice so you can pick the things that mean the most to you!
• A generous refer a friend scheme

Be our guest

• Stay with us as a guest at Gleneagles or Gleneagles Townhouse for up to 2 nights per year at 95.00 per night a benefit available upon completion of 12 months service
• Friends & Family discounted rate of 225 - 275 B&B per night at Gleneagles
• Enjoy discounted rooms and restaurants rates with up to 50% off across the wider Ennismore brands and hotels located across some spectacular locations including London Paris Rome Dubai Doha Rio NY Chicago and name just a few

Investment in your development and wellbeing

• Pension scheme
• Life Insurance
• Employee Assistance Programme offering support and confidential advice for you and your family when you need it most
• Ongoing investment in your personal development with access to internal and external training qualifications and programmes
• Internal career opportunities across a wider range of specialisms and departments
• Monthly recognition programme
• Volunteering day every year with a charitable partner of your choice
• Gleneagles Cycle Scheme to spread the cost of the bike that you really want and reduce your carbon footprint

*About gratuities & service charge:

• Gratuities (tips) and service charge (an additional charge added to our room rates and services across the hotel that is passed directly to our employees) are paid on a pro-rata basis regardless of your role.
• It is estimated that in 2026 our full-time employees can expect to receive around 7000 in addition to their annual salary

If you are our next EventCo-ordinator please forward your most recent CV to us today!

INDLP