Weekend Program Assistant (28574)

OUR UNIVERSITY

Ottawa University (established in 1865) one of the oldest private liberal arts universities in the United States is a multi-campus system serving approximately 4000 students through its campuses in Kansas (Ottawa Kansas- Residential Campus and Overland Park Kansas- Adult Programs); Arizona (Surprise Residential Campus and OUAZ Adult Programs); Wisconsin (Brookfield Adult Programs); and our OU ONLINE PROGRAM based out of Overland Park Kansas.

Ottawa University is a regionally accredited church-related private university that strives to integrate faith learning and life in the academic experiences of students.

JOB SUMMARY

Provides support and assistance to weekend program operations to weekend graduate classes at the Kansas City campus generally held from Fridays to Sundays. Position will work up to 6 times per calendar year; or more as program grows and has need for additional support. Must be available to work during weekends identified below in 2026.

2026 Weekend Program Dates:

DBA/MSN January 23-25 2026

EMBA May 8-10 2026

DBA/MSN May 15-17 2026

EMBA August 28-30 2026

DBA/MSN September 11-13 2026

MSCS/MSN3rd September 18-20 2026

Weekend Program Hours: Up to 29 hours

ESSENTIAL FUNCTIONS OF THE JOB (provide list of items which are essential to effective outcomes in this role):

• Requires presence for established schedule during program weekends.
• Responsible for placing a high priority on service to students assuring top notch customer service.
• Interfaces with others via telephone computer and in person.
• Duties associated with weekend programming in this role: sign and classroom prep provide campus tours check-in/door support for arriving students snack/coffee/tea prep and refill meal host/guide maintain attendance sheets close out the day/setup for following day haul items from conference center to OU office building audio visual support.
• Position must maintain effective working relationships and understand the job responsibilities and obligations of those with whom you work. Must support the work of other staff members and create a sense of team within the Unit. Provide a positive and efficient service and support to all aspects of program support.
• Other duties as assigned

STANDARD UNIVERSITY EXPECTATIONS:

• Model and encourage collaboration among University departments assuring effective communication and operations.
• Understand the Universitys policies and procedures and exercise good judgment accordingly. Assure that University and student information is managed in a confidential and ethical manner in accordance with the Universitys Code of Conduct and Ethics.
• Provide leadership through conduct attitude and professionalism. Represent the University to students external groups faculty and staff in a way that reflects positively on the University.
• Be mindful and supportive of the overall Mission of Ottawa University.
• Exercise Inclusivity in your daily actions accruing alignment within expectations of the Universitys Mission Statement and Statement of Inclusion Openness and Community.

NOTE

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully the incumbents will possess the skills aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge skills or abilities. This document does not create an employment contract implied or otherwise other than an at will relationship.

Ottawa University is committed to equal employment opportunity and does not unlawfully discriminate in recruitment or employment on the basis of race age sex color religion disability national origin sexual orientation genetic information or any other characteristic protected by law.

REQUIRED EDUCATION: (education based on essential job duties and requirements consistent with business necessity):
NA

REQUIRED EXPERIENCE: (experience based on requirements in role and are consistent with business necessity)
Prior work experience assisting and/or providing service to customers preferred.

ADDITIONAL ELIGIBILITY REQUIREMENTS: List required and/or preferred certification industry specific requirements required or preferred use of equipment and all necessary job skills abilities and knowledge competencies) Provide a list of items below:

• Excellent communication skills.
• Knowledge in the use of computers.
• Works cooperatively with others.
• Requires accuracy organization and attention to detail.
• Reliability and Dependability a must.

WORKING CONDITIONS (Physical attributes required to perform job duties with or without reasonable accommodation - examples: sitting lifting # bending driving environmental factors or elements noise level stairs in a building or other factors that will affect working conditions). Provide a list of items below:

• Requires weekend work as a part of this position on an intermittent basis. Approximately 29 hours per program weekend.
• Prolonged periods of sitting walking and/or standing
• Must be able to lift 15-30 pounds at times.

TRAVEL REQUIREMENTS: No - Travel Required

• If YES list type and approximate percentage: None
• Responsible for driving students and University vehicles as part of job duties (YES/NO): No