Marketing Events Coordinator

San Antonio, TX - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Job Purpose

The Marketing Events Coordinator is responsible for representing HealthTexas Primary Care Doctors by attending marketing and outreach events related to patient acquisition of our MA HMO addition this individual will be responsible for contributing to the growth and success of HealthTexas while upholding our Mission Vision and Values.

Culture and Values Expectations

At HealthTexas we believe that our workplace culture is the cornerstone of our success. We are committed to fostering an inclusive collaborative and innovative environment where every Associate feels valued empowered and motivated to reach their full potential. Our culture is the driving force behind our mission to deliver quality and compassionate care with outstanding service every patient every time. As a (Job Title) at HealthTexas we expect you to embody and promote our Values and defined expectations.

Integrity: Do the right thing the right way every time.
- Be honest and uphold commitments and responsibilities earn the trust and respect of the team and those we serve and maintain privacy and confidentiality.
Compassion: Treat everyone with respect and dignity.
- Foster an environment of inclusivity and well-being practice patience and empathy and assume positive intent.
Synergy: Collaborate to improve outcomes.
- Invite and explore new opportunities promote effective communication and teamwork take pride in yourself your work and HealthTexas.
Stewardship: Use resources responsibly and efficiently.
- Implement effective strategies to attain goals achieve maximum productivity and results and seek continuous knowledge and improvement.

Essential Job Duties & Responsibilities

Assist in planning and executing marketing community and outreach events such as health fairs Medicare 101 Seminars produce giveaway events etc.
Coordinates event logistics including venue reservations equipment needs catering décor and event supplies.
Coordinates schedules and reconciles billing with main vendor for event setup.
In collaboration with the Agent Relations Team assists in the dissemination of marketing materials to the community as well as HealthTexas clinics.
Serves as a point of contact for vendors partners and internal departments to ensure event requirements are met.
Prepares and organizes event materials signage promotional items and informational packets.
Provides day-of event support: setup breakdown registration attendee assistance and troubleshooting.
Maintains event calendars timelines and checklists; ensures deadlines are met.
Tracks event expenses process invoices and support budget monitoring.
Assist with event-related communications including invitations announcements social media posts and follow-up messages.
Collect event feedback attendance records and outcome metrics to support post-event reporting.
Maintains inventory of marketing and event supplies ensuring materials are stocked and organized.
Collaborates with the marketing team to align events with brand and messaging standards.
Performs general administrative duties such as filing copying ordering supplies preparing meeting materials and maintaining records.
Other duties as assigned.

Experience

13 years of experience in event coordination marketing support or administrative roles.
Experience in healthcare community outreach or customer-facing roles preferred.
Bilingual in speaking Spanish required.

Education

High school diploma or equivalent required; associate or bachelors degree in marketing communications business or related field preferred.

Knowledge Skills & Abilities

Strong organizational and time-management skills with the ability to manage multiple projects.
Excellent verbal and written communication in English and Spanish.
Proficiency in Microsoft Office Suite (Word Excel); experience with marketing tools (e.g. Canva) a plus.
Ability to work independently and as part of a team.
Strong customer service skills.

Work Hours Travel Requirements

Monday Friday 8:00 a.m. 5:00 p.m. and as needed to complete projects.
Travel to medical offices event centers healthcare agent offices etc. may be necessary for the purpose of providing benefit education and awareness of HTMG.
Evening and weekend event participation is required however those events are planned in advance. On average these events are 1-2 monthly.

Working Conditions & Physical Requirements

This job operates in an office setting. This role routinely uses standard office equipment such as computers phones photocopiers scanners filing cabinets and fax machines.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is regularly required to talk and hear. This is largely a sedentary role; however some filing is required. This would require the ability to lift tables chairs marketing promotional materials files open filing cabinets and bend or stand on a stool as necessary. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and ability to adjust focus.

Required Experience:

Job PurposeThe Marketing Events Coordinator is responsible for representing HealthTexas Primary Care Doctors by attending marketing and outreach events related to patient acquisition of our MA HMO addition this individual will be responsible for contributing to the growth and success of HealthTexas...

Job Purpose

Culture and Values Expectations

Integrity: Do the right thing the right way every time.
- Be honest and uphold commitments and responsibilities earn the trust and respect of the team and those we serve and maintain privacy and confidentiality.
Compassion: Treat everyone with respect and dignity.
- Foster an environment of inclusivity and well-being practice patience and empathy and assume positive intent.
Synergy: Collaborate to improve outcomes.
- Invite and explore new opportunities promote effective communication and teamwork take pride in yourself your work and HealthTexas.
Stewardship: Use resources responsibly and efficiently.
- Implement effective strategies to attain goals achieve maximum productivity and results and seek continuous knowledge and improvement.

Essential Job Duties & Responsibilities

Assist in planning and executing marketing community and outreach events such as health fairs Medicare 101 Seminars produce giveaway events etc.
Coordinates event logistics including venue reservations equipment needs catering décor and event supplies.
Coordinates schedules and reconciles billing with main vendor for event setup.
In collaboration with the Agent Relations Team assists in the dissemination of marketing materials to the community as well as HealthTexas clinics.
Serves as a point of contact for vendors partners and internal departments to ensure event requirements are met.
Prepares and organizes event materials signage promotional items and informational packets.
Provides day-of event support: setup breakdown registration attendee assistance and troubleshooting.
Maintains event calendars timelines and checklists; ensures deadlines are met.
Tracks event expenses process invoices and support budget monitoring.
Assist with event-related communications including invitations announcements social media posts and follow-up messages.
Collect event feedback attendance records and outcome metrics to support post-event reporting.
Maintains inventory of marketing and event supplies ensuring materials are stocked and organized.
Collaborates with the marketing team to align events with brand and messaging standards.
Performs general administrative duties such as filing copying ordering supplies preparing meeting materials and maintaining records.
Other duties as assigned.

Experience

13 years of experience in event coordination marketing support or administrative roles.
Experience in healthcare community outreach or customer-facing roles preferred.
Bilingual in speaking Spanish required.

Education

High school diploma or equivalent required; associate or bachelors degree in marketing communications business or related field preferred.

Knowledge Skills & Abilities

Strong organizational and time-management skills with the ability to manage multiple projects.
Excellent verbal and written communication in English and Spanish.
Proficiency in Microsoft Office Suite (Word Excel); experience with marketing tools (e.g. Canva) a plus.
Ability to work independently and as part of a team.
Strong customer service skills.

Work Hours Travel Requirements

Monday Friday 8:00 a.m. 5:00 p.m. and as needed to complete projects.
Travel to medical offices event centers healthcare agent offices etc. may be necessary for the purpose of providing benefit education and awareness of HTMG.
Evening and weekend event participation is required however those events are planned in advance. On average these events are 1-2 monthly.

Working Conditions & Physical Requirements

This job operates in an office setting. This role routinely uses standard office equipment such as computers phones photocopiers scanners filing cabinets and fax machines.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is regularly required to talk and hear. This is largely a sedentary role; however some filing is required. This would require the ability to lift tables chairs marketing promotional materials files open filing cabinets and bend or stand on a stool as necessary. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and ability to adjust focus.

Required Experience:

Key Skills

Graphic Design
Marketing
MailChimp
Microsoft Publisher
Adobe Creative Suite
Constant Contact
Email Marketing
Adobe Photoshop
Social Media Management
Adobe Illustrator
Wordpress
Adobe Indesign

Apply Now

About Company

HealthTexas

Events Saturday Care Patient Education Vitamins Share Your Thoughts Insurances We Accept Questions on Medicare Options & Benefits 210.731.4864. Become a New Patient Get Started Existing Patient Patient Portal Our Practice Learn More Personal Healthcare for all your stages of life. Wit ... View more

View Profile View Profile

AI AutoApply

Apply to 100+ jobs with one click