Accounting Officer (Receiving)

Singapore - Singapore

Monthly Salary: Not Disclosed

Posted on: 14 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

JOB SUMMARY

Responsible of supervising and oversee daily operations of Store & Receiving cover duties whenever is needed in section to ensure hotel operation to run in smoothly manner under any circumstances.

DUTIES AND RESPONSIBILITIES - RECEIVING

Sorting all the Food / Non-Food POs printed on day before for sorting in suppliers alphabetical order into segmentation wooden box for next day receiving.
Perform Receiving function of tally PO and checking on the quality of goods received.
Verify quantity received against existing PO to ensure the receiving deviation not to above $50 variance else goods will be rejected or follow up to get user department to raise additional REQ if agreeable to receive after consult respective department.
Check on the goods quality upon received to ensure the it meet our requirement always to check with user department if unsure
Temperature taking for at least 5 items per day on the chilled / frozen pork beef poultry or processed foods and etc to make sure the temperature of the products were received under acceptable condition align with LSOP guideline.
Arranging the suppliers to put the goods delivered on designated racks or trolleys for each kitchen belongs for portering.
Chop receiving stamp on the invoice received with receivers signature. Return the supplier copy to them and keep the original copy for invoice booking on BSS (BirchStreet system). Each set of the invoices must be attached together with PO and for AP submission.
Call the suppliers to check on the delivery status whenever late / no delivery shortage of received goods etc and follow up with necessary action.
Inform Purchasing on the issues regard to quality or frequently late delivery to let them communicate with supplier to improve it.
Advise users department of those undelivered product or out of stock product so that they aware of the condition and make any necessary replacement stock.
Collate all the invoices received on the day booking the invoices into BSS and summarize the stack to pass to Accounts.
Generate Weekly receiving variance report to be sent to related HOD and DOF for voting approval.
To close the unnecessary POs in BSS on monthly basis.
Obtain Halal Chefs signature on Halal related invoice and scan copy to Public drive for audit records.
Prepare Food & Beverage accrual invoices summary for month end submission; inform user department to accrue for non-food invoices while still pending on hand.
Keep clean and tidy of the Receiving area.
Any other duties as may be assigned from time to time

DUTIES AND RESPONSIBILITIES - BEVERAGE STORE

Withdraw store keys (R12/R82) from the security checkpoint upon arrival. Store keys have to be returned to security checkpoint after the day duty is completed.
Physically receive and store all beverage items neatly to their respective indicated labelled location on shelves. Stock received to be unpacked and put on the rack in proper manner.
Print out all authorized REQ (Issue Request) from BSS for preparation of packing the stock for the requesting kitchens or outlets. No issuing to the kitchens or outlets if REQ still pending for authorization as per LSOP.
Regularly monitoring the expiring/ slow or non-moving stock and report to Accounts for action to be take out from store to avoid spoilage and disposal.
To ensure and exercise storeroom security with locks and key on cages and doors whenever storekeeper leave the storeroom.
To ensure the store stocks are replenish and maintain as per par stock level foroperation.
To assist in conducting inventory check during month end according to Marriott Standard; any variances should be addressed and reconciled immediately.
Maintain clean and orderly storeroom refrigerators freezers and work areas. Follow clean-as-you-go policy at all times.
To close the unnecessary Store REQs in BSS on monthly basis.
Cash/Bank Handling

Process all payment methods in accordance with Accounting procedures and policies.
Follow property control audit standards and cash handling procedures (e.g. blind drops).
Count bank at end of shift complete designated cashier reports resolve any discrepancies drop off receipts and secure bank.
Obtain assigned bank and ensure accuracy of contracted monies obtaining change required for expected business level and keeping bank secure at all times.
Transport bank to/from assigned workstation following security procedures.
Set up and organize cashier workstation with designated supplies forms and resource materials; and maintain cleanliness of workstation at all times.

11. To ensure and follow established procedures and compliance as per LSOP guidelines.

12. Any other duties as may be assigned from time to time.

JOB REQUIREMENTS

Meticulous with attention to details.
Minimum GCE O levels
Able to multitask
Speed and accuracy in terms of work quality
Experience with Microsoft Office and Birchstreet
At least 3 year of relevant experience would be preferred

At Marriott International we are dedicated to being an equal opportunity employer welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and greatest strength lies in the rich blend of culture talent and experiences of our associates. We are committed to non-discrimination on any protected basis including disability veteran status or other basis protected by applicable law.

Required Experience:

Unclear Seniority

DescriptionJOB SUMMARYResponsible of supervising and oversee daily operations of Store & Receiving cover duties whenever is needed in section to ensure hotel operation to run in smoothly manner under any circumstances.DUTIES AND RESPONSIBILITIES - RECEIVINGSorting all the Food / Non-Food POs printe...

Description

JOB SUMMARY

Responsible of supervising and oversee daily operations of Store & Receiving cover duties whenever is needed in section to ensure hotel operation to run in smoothly manner under any circumstances.

DUTIES AND RESPONSIBILITIES - RECEIVING

Sorting all the Food / Non-Food POs printed on day before for sorting in suppliers alphabetical order into segmentation wooden box for next day receiving.
Perform Receiving function of tally PO and checking on the quality of goods received.
Verify quantity received against existing PO to ensure the receiving deviation not to above $50 variance else goods will be rejected or follow up to get user department to raise additional REQ if agreeable to receive after consult respective department.
Check on the goods quality upon received to ensure the it meet our requirement always to check with user department if unsure
Temperature taking for at least 5 items per day on the chilled / frozen pork beef poultry or processed foods and etc to make sure the temperature of the products were received under acceptable condition align with LSOP guideline.
Arranging the suppliers to put the goods delivered on designated racks or trolleys for each kitchen belongs for portering.
Chop receiving stamp on the invoice received with receivers signature. Return the supplier copy to them and keep the original copy for invoice booking on BSS (BirchStreet system). Each set of the invoices must be attached together with PO and for AP submission.
Call the suppliers to check on the delivery status whenever late / no delivery shortage of received goods etc and follow up with necessary action.
Inform Purchasing on the issues regard to quality or frequently late delivery to let them communicate with supplier to improve it.
Advise users department of those undelivered product or out of stock product so that they aware of the condition and make any necessary replacement stock.
Collate all the invoices received on the day booking the invoices into BSS and summarize the stack to pass to Accounts.
Generate Weekly receiving variance report to be sent to related HOD and DOF for voting approval.
To close the unnecessary POs in BSS on monthly basis.
Obtain Halal Chefs signature on Halal related invoice and scan copy to Public drive for audit records.
Prepare Food & Beverage accrual invoices summary for month end submission; inform user department to accrue for non-food invoices while still pending on hand.
Keep clean and tidy of the Receiving area.
Any other duties as may be assigned from time to time

DUTIES AND RESPONSIBILITIES - BEVERAGE STORE

Withdraw store keys (R12/R82) from the security checkpoint upon arrival. Store keys have to be returned to security checkpoint after the day duty is completed.
Physically receive and store all beverage items neatly to their respective indicated labelled location on shelves. Stock received to be unpacked and put on the rack in proper manner.
Print out all authorized REQ (Issue Request) from BSS for preparation of packing the stock for the requesting kitchens or outlets. No issuing to the kitchens or outlets if REQ still pending for authorization as per LSOP.
Regularly monitoring the expiring/ slow or non-moving stock and report to Accounts for action to be take out from store to avoid spoilage and disposal.
To ensure and exercise storeroom security with locks and key on cages and doors whenever storekeeper leave the storeroom.
To ensure the store stocks are replenish and maintain as per par stock level foroperation.
To assist in conducting inventory check during month end according to Marriott Standard; any variances should be addressed and reconciled immediately.
Maintain clean and orderly storeroom refrigerators freezers and work areas. Follow clean-as-you-go policy at all times.
To close the unnecessary Store REQs in BSS on monthly basis.
Cash/Bank Handling

Process all payment methods in accordance with Accounting procedures and policies.
Follow property control audit standards and cash handling procedures (e.g. blind drops).
Count bank at end of shift complete designated cashier reports resolve any discrepancies drop off receipts and secure bank.
Obtain assigned bank and ensure accuracy of contracted monies obtaining change required for expected business level and keeping bank secure at all times.
Transport bank to/from assigned workstation following security procedures.
Set up and organize cashier workstation with designated supplies forms and resource materials; and maintain cleanliness of workstation at all times.

11. To ensure and follow established procedures and compliance as per LSOP guidelines.

12. Any other duties as may be assigned from time to time.

JOB REQUIREMENTS

Meticulous with attention to details.
Minimum GCE O levels
Able to multitask
Speed and accuracy in terms of work quality
Experience with Microsoft Office and Birchstreet
At least 3 year of relevant experience would be preferred

Required Experience:

Unclear Seniority

Key Skills

Account Payable
Invoicing
Journal Entry
Data Entry
Accounting & Finance
Tax Returns
QuickBooks
General Ledger Accounting
Microsoft Excel
Reporting
Payroll
Financial statement
Account Receivable
ACCA
CPA

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About Company

Marriott Hotels Resorts

At Le Méridien, we are inspired by the era of glamorous travel, celebrating each culture through the distinctly European spirit of savouring the good life. Our guests are curious and creative, cosmopolitan culture seekers that appreciate moments of connection and slowing down to savou ... View more

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