Administrative Assistant 2 Juneau (PCN 060006)

Come join the State of Alaska!

TheDepartment of Family and Community Services
Division of Department Support Servicesis
recruiting for full-time Administrative Assistant 2

in Juneau Alaska

This position is open to Alaska Residents Only.

What You Will Be Doing: This position provides technical support to the Assistant Commissioners Office such as financial human resource office and property management as well as basic procurement travel arrangement calendar scheduling and office supply inventory.

The incumbent will be expected to perform independently prioritize work assignments and demonstrate initiative for identifying needed improvements in the operation of the administrative functions while coordinating with other offices divisions and teams.

This position independently analyzes evaluates and makes decisions and recommendations related to general administrative procedures and in accordance of the Alaska Administrative Code (AAC); Performs technical duties in multiple administrative functional areas and provides/interprets information that is controlled by policy procedure regulation and other guidelines.

Mission and Values/Culture:

Bring your skills and enthusiasm to the team focused on bringing about major changes in financial operations at the Department of Family and Community Services (DFCS).

Our goals: To promote and protect the health and well-being of vulnerable Alaskans through improving departmental processes training mentoring staff and creating a vibrant workplace.

Benefits of Joining Our Team:

The position will have the opportunity to work closely with division leadership gaining an expansive overview of the departments ten divisions and the administrative functions of the department as a whole.

The incumbent will be able to gain administrative skills and knowledge that will be invaluable in any administrative career.

The Working Environment You Can Expect:

Our offices are centrally located in beautiful downtown Juneau close to shopping dining hiking trails and the waterfront. Our team is seeking a highly motivated individual who is interested in working in a fast-paced environment and adapting to changing circumstances.

For information on the Anchorage community (including schools hospitals housing) please review the Alaska Community Profiles.

Who We Are Looking For:

We are interested in candidates who possess some or all of the following position specific competencies:

• Computer Skills: Uses computers software applications databases and automated systems to accomplish work.
• Oral and Written Communication: Expresses information (for example ideas or facts) to individuals or groups effectively taking into account the audience and nature of the information (for example technical sensitive controversial); makes clear and convincing oral and written presentations; listens to others attends to nonverbal cues and responds appropriately.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail
• Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Teamwork: Encourages and facilitates cooperation pride trust and group identity; fosters commitment and team spirit; works with others to achieve goals.

A cover letter is NOT required for this position.Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

To view the general description and example of duties for this position please visit following link: you can imagine yourself in this role we encourage you to apply!

Six months of entry-level technical experience in one or more administrative functional areas such as human resources accounting administration and procurement. This experience includes work such as Administrative Assistant 1 Accounting Technician 1 Human Resource Technician 1 and similar classes with the State of Alaska or the equivalent with another employer.

OR
One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2 Accounting Clerk and similar classes with the State of Alaska or the equivalent with another employer.

OR
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)

OR
One year of any combination of post-secondary education vocational education and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

At the time of interview please provide the following:

• Copy of academic transcripts with your application if you will be using education to meet the minimum qualifications and/or competencies desired for the position. (Unofficial are acceptable but must include the institution name/URL on the transcripts). Please provide a copy of academic transcripts at the time of the interview if they are not included in your application.

NOTE: You must also complete the References section in the the reference section please provide contact details for a minimum of three (3) individuals who can attest to your work performance technical skills and job competencies in which one (1) of the three (3) references must be a current or former direct supervisor.

Please be sure to check your junk folder for any messages that may be sent to you about this recruitment.

NOTE:Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

COVER LETTER:
A cover letter is not required for this position.Your complete application including supplemental questions that will be used as a writing sample will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

EDUCATION:
To verify education being used to meet the required minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application provided at the time of interview or if not provided transcripts will be required prior to appointment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION:
Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university.It is your responsibility to provide such evidence when applying.Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.

WORK EXPERIENCE:
When using work experience not already documented in your application please provide the employers name your job title dates of employment and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.

RECRUITMENT SCOPE:
This position is open to Alaska Residents Only.Please check ourresidency definitionto determine if you qualify.

LEGAL EMPLOYMENT:
The States online recruitment system Workplace Alaska requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role of an employer sponsor.

NOTE:The State of Alaska does not provide VISA Employer sponsorships.

MULTIPLE VACANCIES:
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

APPLICATION NOTICE:
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage found here: regarding the application process can be directed to the Workplace Alaska hotline at (toll free) or (907) 465- 4095. If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the domains. For information on allowing emails from the domains visit the Lost Password Help page located at STATEMENT:
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll free) or if you are in the Juneau area. Requests for information may also be emailed to.

For applicant password assistance please visit: specific information in reference to the position please contact the hiring manager:

Cyan Shuman / Talent Acquisitions Specialist